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It's About Time! The Journyx Blog

pubDate October 14, 2013
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We are excited to attend the Great Plains User Group (GPUG) Summit next week in Tampa! We will be at booth #548 and if you stop by our booth, you’ll get a chance to take a spin and win on our slot machine! See if you get lucky with Journyx! We will have many gift cards on hand for winners, including Starbucks, AMC Theaters and more, plus big winners could receive a $50 Visa gift card. You’re always a winner with Journyx!

We are excited to tell attendees about our totally customized solution for Microsoft Dynamics GP that not only supercharges time and expense tracking, but provides a total enterprise package.

Our Journyx for GP solution includes:

  • Journyx software: Web-based project, time and expense tracking software that allows you to conduct data entry validation, multi-level approvals and flexible accrual calculations.
  • Journyx Accountlink for Microsoft Dynamics GP: Bi-directional, seamless integration between Journyx and GP.
  • ProStart implementation services: We will have your team up and running quickly.
  • Accrual Calculator: A simple interface for automating specific leave time accrual processes.
  • Data Validation Tool: Allows you to validate time data entered into Journyx against customized rules.
  • Interface with your payroll system: Your data is always totally synced with Journyx.

Journyx is flexible and totally customizable -- something you won’t find with the gigantic vendors. We offer mobile and offline entry, and a very competitive rate for customizations so you get a completely tailored solution that fits your unique business needs.

Interested to learn more about Journyx for Dynamics GP and how it can help your company? We have two demo webinars to give you all the information you need: November 6 and November 11.

Check out our brief video that explains why so many Dynamics users love Journyx! See you at the show!

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pubDate October 14, 2013
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Forty (plus) hours of your week is spent at work, so any free time you have is precious.  And often too much of that time is eaten up by errands, giving you little or no time to exercise, explore hobbies, and spend with family and friends. Fortunately at Journyx, we’ve come up with some Time Tricks to make your errand running faster, easier, and less stressful.

Never Do Just One

It will help you save gas and energy if you group your errands together into one trip. Don’t just grab your kid from band practice – pick up the milk and bread too.  Make sure you organize your errands geographically, so that you don’t waste time going back and forth across town.

Delegate

If you have a partner or children, consider off-loading some of the errand responsibility on them. You don’t need to Swiffer the kitchen or do the dishes everyday; delegate those tasks. This will give you the time and energy to focus on the important errands.

Keep a List

Keep an errand list with you at all times. Make sure there is a running list of normal errands, as well as small things you might have forgotten (buying a present for a party; picking up new shoes for your daughter). Also consider keeping a master grocery list on your computer. Your grocery list shouldn’t change very much from week to week, and this way you can update it easily by adding or removing items.

Be Prepared

You never know when you might have a spare moment to run an errand; maybe you get out of work early, or a Saturday appointment gets canceled.  Make sure you are always prepared by keeping supplies in your car. These should include a cooler and a basket for grocery shopping, bills that need to be paid, and stationary for writing letters.

Treat Yourself!

Errands can be tedious and exhausting. If you have kids, you almost certainly bribe them to go errand running with you. Why don’t your bribe yourself as well? Include a treat for yourself on your errand list, whether it’s a dessert, a movie purchase, or a new luxury soap. 

Don't let errand running take up all of your spare time. Use these Time Tricks to organize your errands and free up time for the things you really want to do.

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pubDate October 9, 2013
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Did you know that the average worker spends enough time on email to fill 73 days per year? That’s a whole lot of time! Fortunately the web app AWAYfind has come up with a solution. Instead of having to sort through your inbox several times a day, AWAYfind sends you an alert whenever an important email has arrived in your inbox.

With AWAYfind, you are alerted for emails depending on the filters and criteria you have set up – so the app will never alert you for spam or noncritical email threads. Additionally, there are numerous ways the app can alert you, including SMS, phone call, email, Yahoo! Messenger, AIM, Google Talk, and native iPhone push notifications.

Signing up for AWAYfind is quick and easy. Just use your Google login and the site will guide you through the registration process. Decide how you want to be notified and your initial criteria for notification. The site has pre-programmed two filters for notification: emails sent by a contact with a calendar appointment within the next 12 hours, and emails with “urgent” or “ASAP” flags. You can set up new filters based on email subject, contact name, who is included among the email's recipients, and more. 

AWAYfind offers several other features including:

  • Integration with Gmail and Outlook for seamless filter setup and editing.
  • A “Beginners Guide to Eliminating Email Interruptions.”
  • Flexible alerts that allow for a specific time scope (for example, if emails from a contact are only important that day).
  • Calendar Alerts that notify you automatically for emails relating to upcoming meetings.
  • Integration with both iPhones and Androids.

AWAYfind offers several plans for different users’ needs. There’s a personal plan for $4.99 per month, which includes 100 alerts per month for one email account. Then there is the pro version for $14.99 a month (1,000 alerts for five accounts), and the max version for $49.99 per month (unlimited alerts for unlimited accounts). Depending on the nature of your business, it might make the most sense to get AWAYfind for everyone in your office or department.

AWAYfind is easy to use and a great time saver. Many workers spend far too much of their work day checking and sending emails. AWAYfind goes beyond normal email filters (such as those on Gmail or Outlook) by making it so that you don’t have to check your inbox at all. AWAYfind alerts you personally whenever an important email comes in, so you can devote your attention to other, more important tasks. 

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pubDate October 7, 2013
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Ah, the dreaded business meeting. All businesses have them, and invariably a good percentage of them don’t have any real outcomes. In fact, Nancy Koehen of the Harvard Business School did a survey and found that, "Over half of the people surveyed say about half the meetings they attend are unproductive."

So how can you make your business meetings more productive? Here at Journyx we’ve come up with a few Time Tricks for scheduling and leading meetings.

Use Other Tools

First thing first: do you need to schedule a meeting? Many meetings can be handled through email, IM, or quick face-to-face conversations between the pertinent parties. And if you decide that a meeting is necessary, then make sure to only invite the people directly involved.

Prepare for It

Make sure to have the meeting’s objectives outlined before the start of the meeting. You can also circulate information packets to the attendees and find a way to have attendees submit questions and ideas. This way, all parties will be informed and ready to make decisions when the meeting starts. As Seth Godin says, “Don’t bother having a meeting if you’re not there to change or make a decision right now.”

Limit Distractions

Don’t schedule your meeting in a room that’s far removed from the attendees’ offices or far too big or small for the number of people involved. Instead pick a convenient, appropriately sized location and remove all potential distractions, including food, cell phones, and even chairs! Standing meetings are usually more productive, as seen in this study where the standing group came to a decision in 34% less time than the sitting group. 

Track Meeting Time

Figure out the key objectives to your meeting and then assign a time estimate to each objective. Track your time as the meeting progresses and enforce the time limits for each objective – time estimates don’t do any good unless they are enforced. To keep things moving along without interruption consider using a “talking object” so that only one person is speaking at one time.

Take Minutes and Assign Actions

Make sure that someone takes minutes for you meeting; ideally this should be the same person every week for consistency. Additionally, everyone at the meeting should be assigned specific actions based on the conclusions reached during the meeting. These actions should have specific scopes and deadlines, and they should be recorded with the minutes. 

Meetings are often unnecessary and unproductive. But if you take these Time Tricks into account, you can have quick, productive meetings in no time.

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pubDate October 3, 2013
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With Microsoft Dynamics GP, companies can compare estimated budgets and timelines against actuals to ensure that projects stay on track. Unfortunately, many businesses that implement a Dynamics GP system unwittingly create bottlenecks and data errors due to weak processes, and end up hindering project success. In this white paper, Journyx offers five steps that will help you maximize the value of Microsoft Dynamics GP.

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pubDate October 3, 2013
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Cloud software solutions can streamline business processes for Microsoft Dynamics users while cutting both costs and maintenance effort. Cloud solutions take three forms: public, private, and hybrid. Depending on corporate policy and specific security concerns, they might not all fit the specifications of a given company. This white paper will help you determine the right functionality you need from a cloud solution, and to choose accordingly.

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pubDate October 3, 2013
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Microsoft Dynamics offers basic timekeeping functionality, but for complex tasks an integrated third-party solution is optimal. When selecting such a solution, it is valuable to analyze it in the context of your business’s specific needs with regards to efficiency, compliance, and necessary approval levels. This white paper will make sure you have all the information to make the right choice!

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pubDate October 2, 2013
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As a professional in the business world, you probably have numerous important interactions with other professionals on a daily basis. And you want to be able to keep track of your contact information and conversation summaries– which often means rifling through business cards and napkins scribbled with notes. Fortunately Jibber Jobber offers a better way to organize your business relationships.

It’s important to consciously manage relationships with your contacts over the long term,” says Jason Alba, CEO of Jibber Jobber. “Using Jibber Jobber, you can quickly and privately import contacts from a variety of sources, rank relationships, log notes about relationships, create action items and tie them to people or companies.”

Billing itself as a career toolset, Jibber Jobber offers many important networking tools, including:

  1. Contact management: You can import contacts from social media sites, place them on a map, add descriptions, and detail the relationships between contacts.
  2. Action Items: Need to remember to call a certain contact? Jibber Jobber can remind you to follow up on important tasks at a specified time.
  3. Company Database: You can easily import your contacts’ companies, and organize them under their company name.
  4. Custom report building: Keep track of your expenses.
  5. Daily Planner: Maintain an up-to-date schedule in the same place as your contact information.
  6. Webinars and FAQ: Jibber Jobber has many resources in place to help new users get the hang of its interface.

Jibber Jobber was designed as a job-hunting tool, but it also has long-term value for professionals with established positions. As Jason Alba said, “[Jibber Jobber] is not a band-aid solution, or a throwaway job search tool.  It is a long-term career management solution to be used from now until you are done with relationships (or your career).”

There is both a free and a premium version of Jibber Jobber. The premium version is $ 9.95 a month and includes several special features, including the ability to import contacts from Outlook, receive reminders via text or email, and save an unlimited number of contacts.

So if you need help with your job hunt or networking, look into Jibber Jobber today.

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pubDate September 30, 2013
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At Journyx, we know your time is important, and we want to help you save it. Last week, we gave you five tips for saving time in the morning. This week, we’re moving on to the workday. We know how difficult it can be to avoid distractions and stay motivated at work. Fortunately these tips can help you stay organized and on-task throughout your day.

Streamline Your Email

Did you know that most workers spend half of their day on email? Emailing is a convenient way to stay in touch with coworkers, clients, and superiors, but sorting through non-essential emails can be a huge time waster. So use mail filters and folders to stop spam and sort incoming emails. Additionally, Boomerang helps you stay on top of your emails by reminding you of important email threads at designated times.   

Block Non-Work Sites

Sixty-nine percent of employees visit websites unrelated to their work every day. News sites and social media sites, such as Facebook and Twitter, are the big culprits. Keep yourself on track by blocking tempting sites from your computer and limiting your social media usage to the mornings and evenings – before and after your workday.

Type More Efficiently

Typing takes time. Make typing more efficient with autofill programs like Text Expander. These programs will help you fill in forms, type signatures, and write standardized letters quickly and easily through typing shortcuts. Text Expander even allows you to customize your own typo-fixer and generate entire paragraphs with just a finger stroke.

Avoid Unnecessary Meetings

Most workplaces have a lot of meetings. Unfortunately, many of these meetings could easily have been resolved over email or in a quick five-minute chat between the concerned parties. In fact, professional workers lose roughly four days per month on unproductive meetings. How can you tell if a meeting is going to be unproductive? If a meeting has too many people invited (over six) or has no clear agenda, chances are it's not worth your time.

Set Aside Time to Plan

Start each day with a plan and end each day with a plan. On your commute to work, make a to-do list for that day. And instead of trying to cram in every last little thing before you go home for the evening, take some time to think about what you need to accomplish tomorrow. You’ll thank yourself when you start the next day with direction and purpose.

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pubDate September 30, 2013
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A Conversation with Bill Bloom, Vice President, Solutions Delivery, Hodes iQ About Bernard Hodes Group

Bernard Hodes Group offers innovative solutions and strategies to help companies find, keep and engage the best possible talent. Partnering with clients, Hodes offers a full array of integrated solutions, including: recruitment communications and support, strategic planning, hiring process assessments, and staffing technology. Headquartered in New York, with over 80 offices and affiliates around the globe, Bernard Hodes Group is a part of Omnicom Group Inc. (NYSE - OMC) – a leading global advertising, marketing and corporate communications company. Omnicom's branded networks and numerous specialty firms provide advertising, strategic media planning and buying, interactive, direct and promotional marketing, public relations and other specialty communications services to over 5,000 clients in more than 100 countries.

Challenge

“We tried time tracking before but it just didn’t work. Usually it’s a lack of discipline within the organization that causes software to fail. Our former time-tracking system fell into disuse. Employees won’t track their time if management doesn’t require it.”

Solution

“We chose Journyx because they are a market leader, because Timesheet is offered as software-as-a-service, and it was simple to get started tracking our time. Additionally, our job request/ticketing software works with the Journyx Timesheet API, allowing us to link our workflow with time tracking.

The power of Journyx Timesheet is in telling us analytically where we have spent our time. We can track how long it takes to do a job and then compare it to our expectations. We can assess the value that we are bringing to our clients through our project and services work.

Bernard Hodes Group provides a hosted talent management solution, putting us on the line to meet our clients’ needs on a day-to-day basis. We use the information gathered from Journyx Timesheet to analyze our resources and assess how well we are doing with our clients.”

Benefit

“We now have the analytics to tune our resource allocation to make sure we’re doing the most valuable work internally and externally. You cannot improve if you do not measure. Both analytics and intuition are critical components of decision making.

We have a very high level of transaction volume. In the past year alone, our 80 Timesheet users generated more than 100,000 time records on over 25,000 work request tickets. We use that fine level of detail for analyzing our performance. Thanks to the flexible user-defined field capability of Journyx Timesheet, we can slice and dice the data in many different ways: by time, project, incidences, performer, requestor, etc.

We are looking to expand our use of the Timesheet system within Bernard Hodes Group. Our goal in time tracking is to be approximately right rather than precisely wrong. In management, we reinforce the importance of time tracking with our employees. We make the analysis of our time a primary driver of our company and employees.”

Learn More

Bernard Hodes Group: http://www.hodes.com/

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pubDate September 25, 2013
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With the economy improving, staffing firms are making good business. Increasingly, job-hunters are looking to staffing companies to help them find jobs. One study by Addison Group found that half of job-hunters use staffing firms and that 70% of them expect to find higher paying jobs as a result. Companies also benefit; they don’t have to commit to keeping the employee permanently or pay for benefits or vacation days. 

All of this is great news for staffing firms! But there is one problem: managing employees. Typically, companies pay staffing firms for the employees’ time, so the firms and the employees remain affiliated. And so, staffing firms are in the unique position of managing an ever-changing workforce of remote employees; their employees are never in-office and are never the same week-to-week.

Here at Journyx, we’ve come up with a few tips to help staffing firms manage their employees. This will be part of an on-going series, so check in next week for more on the subject!

Match Employee to Job

The first and perhaps most important task for a staffing firm is to place their employees in the right positions. Before sending an employee to any company interviews, set up an initial interview to determine which positions would be the best fit. These interviews should be in-depth and intensive. Determine the person’s skill set, strengths and weaknesses, and whether or not he or she will be a loyal employee.

To make you’re your employees are put in the right positions, try using Affintus. This cloud-based software helps you make better hiring decisions by matching applicants to jobs.

Stay in Touch

There are numerous ways to stay in touch electronically, from Skype to Google Hangouts. Staffing companies routinely use these methods to interview their remote employees for potential positions. But you should continue to use them even after your employees have been hired out. Check in with your employee periodically throughout his or her first few months, and make sure the arrangement is working out on his or her end – and then check in with the employer as well.   

Tracking their Time

Time tracking is essential for staffing firms. Temporary employees are paid by the hour, so staffing firms need to keep close track of the number of hours their employees are working. Journyx can make this process easy with its customized time-tracking offering for professional staffing firms. This offering features variable billing based on people who actually used the Journyx system that week. So no money is wasted on unused licenses. The offering also includes integration into your accounting and payroll system, and a speedy implementation time.  

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pubDate September 24, 2013
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A Tailored Product Offering for Dynamics GP Users to Enhance Time Tracking of Dynamics, Plus Much More

AUSTIN, TEXAS (September 24, 2013) – Journyx today announces the launch of a totally customized solution for Microsoft Dynamics GP that not only supercharges time and expense tracking, but provides a total enterprise package: Journyx for Microsoft Dynamics GP. Journyx created this special product offering because many customers expressed dissatisfaction with the time tracking component of Dynamics GP. The tailored offering extends beyond time tracking and offers all of the following:

  • Journyx software: Web-based project, time and expense tracking software that allows you to conduct data entry validation, multi-level approvals and flexible accrual calculations.
  • Journyx Accountlink for Microsoft Dynamics GP: Bi-directional, seamless integration between Journyx and GP.
  • ProStart implementation services: We will have your team up and running quickly.
  • Accrual Calculator: A simple interface for automating specific leave time accrual processes.
  • Data Validation Tool: Allows you to validate time data entered into Journyx against customized rules.
  • Interface with your payroll system: Your data is always totally synced with Journyx.

Journyx is flexible and totally customizable -- something you won’t find with the gigantic vendors. Journyx offers mobile and offline entry, and a very competitive rate for customizations so customers get a completely tailored solution that fits their unique business needs.

“Journyx has proven itself as a solid add-on for Microsoft Dynamics, as evidenced by our work with customers such as Kissimmee Utility Authority and W Squared,” said Curt Finch, CEO of Journyx. “We have taken a huge step forward in considering the specific needs of GP users and creating an offering that extends beyond our time tracking and offers a total enterprise solution.”

Journyx invites anyone who is interested in learning more to attend one of two demos on Wednesday, November 6, or Monday, November 11. Learn more and register at www.journyx.com/webinars. The webinars are titled “Get the Most Out of Microsoft Dynamics By Using Journyx Project Time Tracking”.

About Journyx, Inc.

Journyx is not your average software company. We strive to be relentlessly creative and to build tools that help you spend your time on things that matter. After all, time is all we have. Founded in 1996, Journyx offers customers two solutions to reach the highest levels of profitability: Journyx – project, time and expense tracking software – and Journyx PX – resource management software that provides work and financial forecasting for a complete picture of project and budget status, employee time and availability. Journyx has thousands of customers worldwide, including Crate&Barrel, Schlumberger, BP, Big Brothers Big Sisters, Callaway Golf, Honeywell and many others. For more information, visit www.journyx.com.

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pubDate September 24, 2013
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A Customized Time-Tracking Offering for Professional Staffing Firms Featuring Variable Billing Based on Actual Users

AUSTIN, TEXAS (September 24, 2013) – Journyx today announces the launch of a totally customized solution for professional staffing firms with a flexible billing structure to handle a changing remote workforce: Journyx for Professional Staffing. Journyx understands the needs of staffing firms and took these into great consideration when creating this tailored offering.

Journyx for Professional Staffing includes:

  • Journyx software: Web-based project, time and expense tracking software that allows you to automate cost accounting, measure work profitability, bill customers, and pay employees.
  • Active Weekly Billing: Variable rates based on people who actually worked and used the Journyx system that week. No wasted money on unused licenses.
  • ProStart implementation services: We will have your team up and running quickly.
  • Integration to your accounting system and your payroll system: Your data is always totally synced with Journyx.
  • Affintus subscription: Cloud software that helps you make better hiring decisions by matching applicants to jobs.

Journyx software can be embedded directly into any staffing firm’s portal, giving the firm complete control. Journyx helps staffing firms reduce the time spent on manual processes, helping them manage costs and increase cash flow.

“We’ve always had many, many customers in the staffing industry, such as Bernard Hodes Group and PDS Technical Services,” said Curt Finch, CEO of Journyx. “We reviewed what we were hearing over and over from our staffing customers, and realized there was an opportunity to create a solution that custom fits their needs. Journyx software, coupled with Affintus which provides a candidate ranking and matching system, puts better tools in the hands of staffing firms.”

Journyx invites anyone who is interested in learning more to attend one of two demos on Thursday, October 10, or Tuesday, October 15. Learn more and register at www.journyx.com/webinars. The webinars are titled “Journyx for Professional Staffing Demo”.

About Journyx, Inc.

Journyx is not your average software company. We strive to be relentlessly creative and to build tools that help you spend your time on things that matter. After all, time is all we have. Founded in 1996, Journyx offers customers two solutions to reach the highest levels of profitability: Journyx – project, time and expense tracking software – and Journyx PX – resource management software that provides work and financial forecasting for a complete picture of project and budget status, employee time and availability. Journyx has thousands of customers worldwide, including Crate&Barrel, Schlumberger, BP, Big Brothers Big Sisters, Callaway Golf, Honeywell and many others. For more information, visit www.journyx.com.

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pubDate September 24, 2013
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Journyx and Journyx PX Offer the Best in Time Tracking and Resource Allocation

AUSTIN, TEXAS (September 24, 2013) – Journyx today announces the rebranding of its core software offerings, formerly known as Timesheet and ProjectXecute. The products are now branded as Journyx and Journyx PX, respectively. Additionally, Journyx launched a major redesign of its website, www.journyx.com, as well as new branding. These changes were made to more clearly articulate who Journyx is as a company and how Journyx software can help companies reach higher levels of profitability.

Journyx is project, time and expense tracking software that allows you to automate cost accounting, measure work profitability, bill customers, and pay employees. Journyx is scalable from small businesses to large enterprises, and can be integrated with nearly any other accounting, payroll, project and human resource system.

Journyx PX takes all of the core functionality of Journyx and adds the ability to forecast costs, revenues and resource availability for future projects. Journyx PX is resource management software that provides work and financial forecasting for a complete picture of project and budget status, employee time and availability.

Visitors to the Journyx web site can learn about the following:

“The new branding, website and product names show that Journyx is a growing, changing and thriving company that responds to market trends and isn’t afraid of change,” said Curt Finch, CEO of Journyx. “These changes better reflect who we are as a company, where we’re headed and why we are a solid choice for time tracking and resource management for enterprises.”

About Journyx, Inc.

Journyx is not your average software company. We strive to be relentlessly creative and to build tools that help you spend your time on things that matter. After all, time is all we have. Founded in 1996, Journyx offers customers two solutions to reach the highest levels of profitability: Journyx – project, time and expense tracking software – and Journyx PX – resource management software that provides work and financial forecasting for a complete picture of project and budget status, employee time and availability. Journyx has thousands of customers worldwide, including Crate&Barrel, Schlumberger, BP, Big Brothers Big Sisters, Callaway Golf, Honeywell and many others. For more information, visit www.journyx.com.

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Matt Butler

pubDate September 23, 2013
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Matt joined Journyx in 2013. As a .NET C# programmer with 18 years of full software development life cycle experience, he is responsible for development of Journyx products, specifically for Microsoft Dynamics. Matt says about Journyx that it is the "best company I have ever worked for!  Great team, work environment, supportive management and a true sense that daily efforts impact the success of the company. I’ve never seen a company this size where most of the top people have been here for more than a decade. People like working here, and I understand why."

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Ben Wesley

pubDate September 23, 2013
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Ben joined Journyx in 2013. He is responsible for resolving support issues at the developer level. Ben works with other Journyx team members to solve support and development issues. His favorite thing about Journyx is "the people that work here and the Journyx products."

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pubDate September 23, 2013
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When it comes to your time, technology is a bit of a double-edged sword. It can be a great time-saver (microwaves! GPS navigation!), but also a huge-time waster (hours of mindless web-surfing, anyone?). Here at Journyx, we believe that technology can help you make the most of your precious time – as long as you choose and use your technology wisely.

And so, in this series, we’ll be spotlighting a different time-saving technology every week. This week’s technology promises to solve one of the biggest modern inconveniences: losing your parked car. How many times have you parked your car in a parking lot or garage and then wandered aimlessly trying to find it again? It’s not just you: in one study, half of the participants admitted to having trouble remembering where they parked.

Fortunately, the AutoPark iPhone app offers a solution. The app will guide you to your parked car, warn you when your meter is about to run out, and help you find nearby service stations.

After you park, the app lets you mark your car’s exact location on a map. Then, when you are ready to leave, the built-in GPS application will lead you back to your car. No more aimless wandering! And if you are in a multi-level parking garage, an airport parking lot, or a shopping center, you can enter and save all the relevant information, including the name of the lot, the number of your space, the floor number, the color code, and the section number. This way, if the app’s GPS malfunctions, you will still have the necessary details to find your car.

The app also helps you avoid parking meter tickets. The app has an interface that allows you to enter the amount of time on your meter and set alarms to warn you when your time is almost up. You also don’t need to have the application open after you leave your car; it will warn you automatically.  

AutoPark costs $2.99 and only works on the iPhone, iPad, and iPod touch. Other similar apps include the iPhone app iParked for $1.99 and the Android app ParkMeRight for free.

Losing your car is a major inconvenience, especially when you have places you need to be. Fortunately, all it takes is a quick app download and you won't ever lose your car again. 

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pubDate September 18, 2013
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Here at Journyx, we know the importance of your time. Between your work, home life, and hobbies, your time is scarce – and so all the more precious.  Unfortunately, there are countless distractions and hassles in daily life, just waiting to squander your time, energy, and productivity.

Do you often run out of hours in a day to do everything that needs to be done? Are you constantly running on a time deficit? Fortunately, Journyx’s Time Tricks can help you save time and boost your productivity in a variety of situations.

First up: Mornings. If you get behind schedule in the morning, it will impact your productivity for the rest of the day. In fact, a recent study found that morning people tend to be happier and healthier than night owls. So make the most of your mornings with these tips:

Prepare the Night Before

Prepare for morning the night before. Pick out your outfit, pack up your briefcase, and decide on what you will eat for breakfast. And don’t even think about skipping breakfast!

Pro Tip: Put ingredients for a healthy smoothie in your blender and store it in your refrigerator. That way all you have to do in the morning is press the blend button.

Make a List

It can be easy to forget things in the hectic morning rush. Make of list of everything you need to do in the morning and then tack it to your mirror. Stick to this list every morning so that you can develop a routine.

Pro Tip: Constantly forgetting your lunch or your phone? Put your car keys on top of anything you don’t want to forget.

Wake Up Effectively

Do you usually go through your mornings in a groggy haze? Help your mind and body wake up by drinking a glass of cool water and then doing a few simple exercises, such as lunges or jumping jacks.

Pro Tip: Hitting the snooze button makes waking up harder. Hide your alarm clock somewhere far from your bed so you have to get up to turn it off.

Keep Track of Your Time

At Journyx, we are big proponents of the benefits of time tracking – and not just during business hours. It can be easy to get lost in trivial morning tasks, like showering or checking emails. Set a stopwatch for yourself to stay on track.

Pro Tip: Save time on ironing your clothes by buying wrinkle-free shirts, slacks, and shirts.  

Go to Sleep Early

On average, most adults need 7.5 to 9 hours of sleep at night. Getting less the necessary amount of sleep can make you sluggish, moody, and unable to deal with stressful situations. So be sure to go to bed early enough to get those hours!

Pro Tip: Calculate your ideal bedtime at sleepyti.me. This will help you wake up more alert and refreshed.

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pubDate September 15, 2013
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This page includes instructions for accessing and evaluating your free demo.  You can use these instructions as a guided tour through your Journyx demo site.  Your free demo includes 2 types of Journyx accounts:

  1. Manager/supervisor account (username:yoursitename_2 password: ​yoursitename_​2​)*
  2. Time & expense entry account (username: yoursitename_​1 ​password: ​yoursitename_​1​)*

Journyx Login Screen

*If you have forgotten your login information, please refer to the email notice for your Journyx demo site.

Manager/Supervisor: Andrew Riggs

This account is set up as a department manager who supervises a set group of people, possibly by function or division.  He needs to approve timesheets and expenses, monitor his group’s compliance with timesheet policies, approve leave requests, and  report on his department and people.  This particular account also includes some project management capabilities.  Our manager is responsible for the business results achieved by his department, so he keeps a close eye on costs and revenues generated by his department.

  • Upon login you will either go to time entry or see time and expenses awaiting your approval (if there are submitted sheets for approval).  While our manager can choose his default login screen under the Preferences -> Landing Page menu, he will be directed to areas that require action when there are outstanding issues (e.g., timesheets that have been submitted by employees and are waiting for his approval).  Red numbers in the menus provide him with information on the number of pending actions.  If he clicks through to the sheet view, he can see an employee's detailed timesheet, as well as a link to Rate Report information on costs and billing associated with the specific timesheet.  Andrew is the only approver for his group of users, but you can include a chain of multiple approvers in any approval plan workflow.

Journyx Manager Approvals

  • Under the Approvals menu you can also look at your group’s compliance by going to the Compliance -> Organization Compliance menu.  Our manager can use this view to quickly see how many timesheets he needs to approve for the period, and who is late.  He can also use the color-coded icons to take action, such as send an email reminding those who are late to get their timesheets submitted for approval.

Journyx Organization Compliance Viewer

  • Under the Leave menu you can review pending requests from your department using the Leave Calendar or Manage Leave Requests menus.  Our manager can filter the requests by date and other search filters when reviewing the requests, and the calendar view is helps him keep track of staffing levels on any given day.

Journyx Leave Management

  • Under the Reports menu you can run and create a variety of reports to track status and report on business metrics.  Clicking on the report name will take you to a screen where you edit the report filters and fields displayed.  In the lower right corner of the main reports screen you can also create new reports.  You can also try out Reportlink for reporting directly on your Journyx data in Excel by going to Reports->Reportlink Exchange.  You wil be required to download and install the Reportlink app, and you must have Excel 2007 or higher to use Reportlink.  A complete Reportlink User Manual is included in the zip file with the app.

Journyx Manager Reports

Journyx Report Creation

  • Under the Management menu you can maintain your users and projects.  Under the Management->Users menu our manager is allowed to add new employees, manage user profile details, reset passwords and manage his group's accrual/time off balances.  Under the Management->Projecs menu our manager can create and edit project details for his group.

Journyx User Management

Journyx Project Management

Time & Expense Entry User: Alan Anderson

This account is set up for an employee who enters time/expenses and submits them for approval.  He is able to enter both project work and non-project/leave time in a single time entry screen.  He can report on his own time and expenses, and he can manage all of his leave time using this single account.

  • Upon login you will see the timesheet for the current week.  Our employee can only see that data he has access to in his timesheet column select lists, and his timesheet may also look different from other employees with different time tracking processes (e.g., in/out time entry for each piece of work).  The plus and minus icons allow you to adjust what columns and sections of the timesheet you view.  The "Memorized" section of the timesheet are reusable time entry selections that our employee or his managers have set up to appear on every timesheet.  The Memorized section may also include entry selections from the previous period's timesheet if the employee often does the same work that spans more than one timesheet period. 

Journyx Employee Timesheet

  • On the time entry screen you can review time off accrual balances.  Our employee can use this balance information to verify he has enough leave time available before requesting time off under the Leave menu.  When the leave time is saved to the timesheet, the accrual balances automatically deduct the time.  These accrual balances can be entered manually in Timesheet, they can be transferred from an HR or accounting system like QuickBooks, or the Journyx Accrual Calculator tool can be purchased to manage balance calculations based on complex rules in the Journyx system.

Journyx Employee Accruals

  • Memorized entries provide a quick way to enter time for recurring work.  Our employee can create new memorized entries by either going to the Time->Memorized Entries menu, or he can click on the M icon next to an existing entry to "memorize" it.  This allows him to reuse the time entry selections in future timesheets, and it is a handy shortcut for getting his time entered quickly.  He can also remove memorized entries that are no longer needed.  Manager may also create memorized entries for the groups they manage to ensure their group is tracking time in a consistent manner.

Journyx Memorized Entries

  • This account may also enter expenses and mileage.  Access to expense and or mileage entry can be granted on an employee-by-employee basis.  Currency and mileage/distance conversions can be defined in the system for reporting on costs.  Our employee also has the options to attach electronic expense receipts to specific expense items or upload credit card statements for creating expense vouchers.

Journyx Employee Expense Entry

  • Under Preferences you can change the time entry screen to view different timesheet layouts.  Samples of an in/out times and line item entry timesheet are included for this employee, but there are a wide variety of standard layout and look-and-feel options for any given timesheet template.

Journyx User Preferences

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Your exclusive demo site is now being prepared. It will take just a few minutes to add the sample data you can use to evaluate Journyx features quickly. You will receive an email with access and login information when your site set up is complete.

While you wait for the email with access to your site, you can browse some of the guides for evaluating the various features by clicking here.

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