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It's About Time! The Journyx Blog
In Part 1 of this blog post series, I talked about how we’re gearing up for the Texas Payroll Conference and the common questions we get asked at tradeshows. I explained how Journyx seamlessly integrates with various platforms, as well as other ways Journyx makes the user’s life easier, such as mobile solutions. To continue learning about popular Journyx features for payroll, you can also check out this quick video: "10 Reasons Why Payroll Professionals Love Journyx Time Tracking".
Other topics that often come up are about how we handle data:
- Journyx allows for the validation of data entry for end users. This gives you full control abilities.
- Automatically calculate overtime and accrual balances without any user error.
- Multi-level approval paths make this process completely flexible to your company’s structure and needs.
- Achieve simple time and expense entry with one solution - no more bouncing around multiple programs.
- Decreased time to process payroll helps to get people paid more quickly and more efficiently.
- Our flexible reporting feature allows you to pull the exact data you need - not too little and not too much.
Whatever your method of payroll, or if payroll automation is new to you, Journyx is the go-to time tracking and resource management tool for payroll professionals looking to supercharge their processes into one high-performance powerhouse. Also, if you’re going to the Texas Payroll Conference, you’ll have to stop by our booth! We’ll have a slot machine, lots of fun giveaways, and a chance to talk to us in person about how we can become your winning combination for time tracking and payroll.
To gear up for our next tradeshow/conference, the Texas Payroll Conference, I thought it would be beneficial to lay out the top features Journyx has that payroll professionals find attractive.
Questions often come up about Journyx ease of use, what integrations looks like, and the major ways in which Journyx can be used in the payroll space to make companies stronger, healthier and more efficient. Check out the features below, or watch the quick video here: "10 Reasons Why Payroll Professionals Love Journyx".
- Our seamless integration to most of the familiar payroll and accounting systems such as ADP, SAP, Ceridian, and Paychex. We’ve made it as simple as possible to really maximize your existing solution’s value.
- Payroll clients like the functionality around importing users and pay codes to avoid dual-entry issues.
- Cutting down time spent on errors from manual data entry.
- Bi-directional data flow to pass along information whether it’s via a local installation or cloud-based platform.
- Convenient mobile capabilities though the mobile web browser or our free mobile app also add to the ease of use in updating information.
We’ve been around for over 16 years, so there isn’t anything we haven’t seen. With our long-standing expertise, we’ve made many sought-after improvements over the years to the Journyx platform.
I'll address some additional questions that often come up at tradeshows in Part 2 of this blog post. In it, you will learn more about the migration from Excel or paper time and expense sheets, as well as other features such as data validation and rules calculation.
We've been making lots of new improvements to the Journyx Timesheet and ProjectXecute products. One of the biggest updates is a feature involving QuickBooks class grouping. With this new improvement to Timesheet, you can now include class information in the time and expense data that you transfer back to QuickBooks.
To further explain, in QuickBooks, you can create classes that can be assigned to transactions. This lets you track account balances by department, business, office or location, separate properties you own, or any other meaningful breakdown of your business. Many companies have certain aspects of their business that they want to keep a close eye on. By using the class tracking feature in QuickBooks, you can define these segments and track their associated account balances on invoices, bills, and other documents. Businesses with different departments or locations can use classes to report account balances for each department.
For example, if you had a restaurant with three locations, you might create an Uptown, a Midtown, and a Downtown class for tracking account balances by location. A farmer might create a class for each enterprise—for example, Corn, Hogs, and Soybeans. At the end of an accounting period, the restaurant could create separate reports for each location. Likewise, the farmer could create separate reports for each enterprise.
If you'd like more information about this update, feel free to contact us at 1 (800) 755-9878, or firstname.lastname@example.org.
Today we’re so pleased to release a major update to our time tracking software addressing role abilities and managing your people.
Details on the new and improved role abilities include:
· User interface improvements to make it easier to see what abilities are available and what abilities are included in existing custom roles
· Copy settings feature to copy all of the abilities/selections from a default or custom role when creating new roles
· Abilities to manage the Groups and items in the Groups a manager belongs to
· Manager abilities to customize Entry Screen layouts and options for employees
· More granular manager abilities to create and customize their groups’ Period Approval plans
· Manager abilities to change entry Time Periods for employees in their groups
· Abilities to control values in the Entry Column select lists for a manager’s groups
· Manager abilities to set up and/or edit Custom Fields
· Abilities to create and manage Holiday Schedules for the groups managed
· Option to add or remove access to Records Management
· Abilities to import Rate Rule and Policy details from files and third party systems
· Abilities to protect the User Login field from undesired changes
Details on the new and improved manager information include:
· System report on the last login time/date of employees currently logged into the system
· System report of login failures for employees currently locked out
· Option to run the system report for login information in Journyx Reportlink
· Email reminders for managers when they are late approving their timesheets and expenses
Our clients who are larger organizations love this upgrade and are already getting prepared. Interested in learning more about how to get this update for your company or want to know how it will benefit you and your team? Let us know by shooting us an email at email@example.com or giving us call at (512) 225-3913.
In Part 1 of this blog post, I talked about the Microsoft Dynamics GP functionality in providing business tools for managing the enterprise. If you missed it and want to check it out, click here.
If Microsoft Dynamics GP falls short of your needs, this is where I would use tools such as Microsoft Project or Project Server to manage those projects and resources. You can distribute project plans, request status reports from your project resources, and summarize a status report for your stakeholders and sponsors. What this means to a project manager utilizing Dynamics GP is that a detailed project plan is developed in Microsoft project and shared with resources and stakeholders. The project is then summarized into higher level milestones and entered in GP Project Accounting for billing and cost analysis. Now there are 2 different versions of the project. If a change order is requested, there are two places to update. Project resources update their time and expense through Business Portal’s Project Time and Expense, which in turn updates the project accounting and drives payroll and billing, but what happens to the detail? This is where a project manager starts to reenter timesheets into Microsoft Project. The timesheet also has been entered with less detail than the project plan has, so you need to go back and ask for further breakdown. Status on budget vs. actual ends up happening way too infrequently and too late to really manage the project and the client.
This is where the Independent Software Vendors (ISVs) step in and work well. ISVs like Journyx have products that allow users to do even more, like enter time and expense either via the web or on tables / smart phones, in turn updating either GP or Microsoft Project server through a bi-directional integration. With the ability and bandwidth to cater to very specific needs, an ISVs can make a slew of popular customizations. The results are features that make the user’s life much easier with even more powerful capabilities like accrual calculations, data validation, flexible approval levels and automatic notifications in the software. With GP and the ISVs together, projects can be run very smoothly and efficiently. (Learn more about using Journyx Project Time Tracking to get the most out of Microsoft Dynamics.)
Microsoft Dynamics GP is a provider of business tools (modules) for managing the enterprise. For those that have been involved in implementing GP, you surely discovered along the way that the system is only as good as the people and process that support it. With that being said, I started thinking about how Dynamics modules work together and make “processes” easier for “people” and still provide the reporting needed by various departments. What I realized is GP provides some great tools with excellent integration, but there is still a lot of space where ISVs can and do make it better.
Business Portal provides a few self-serve functions in different areas of an enterprise, including:
· Human Resources
· Order Management for Customers
· Requisition Management for internal purchasing
· Project Time and Expense
· Field Service
· Electronic Document Delivery
I began thinking about Project Time and Expense in particular. GP has a good, although complex, Project Accounting module but it is geared more towards construction type projects. I personally work on a lot of software projects, whether implementing new systems, upgrading systems or developing new software. It is difficult to break these type of projects into the standard project structure maintained within GP. Additionally, GP is typically on a server somewhere and while easily accessible, does not provide the means to share project plans with resources outside of the organization.
In Part 2 of this blog, I’ll bring Microsoft Dynamics GP and Microsoft Project or Project Server into the picture and discuss how they can really help to better manage resources. Next week, I’ll also share ways ISVs step in and provide robust features that can really find ways to accommodate your needs via customization.
Join fellow Dynamics GP users and subject matter experts at GPUG Summit 2013, October 22-25, in Tampa, Florida! Offering a wealth of practical ideas, collaborative learning, in-depth knowledge and unsurpassed networking, GPUG Summit is THE event for Dynamics GP users. What you can expect:
- More than 150 interactive breakout sessions, most led by fellow Dynamics GP users, which provide many opportunities for group discussion… Arrive with questions and leave with answers and solutions!
- Distinct learning tracks—ranging from Financial and HR/Payroll to Strategic and New to Dynamics GP—so you can focus on what’s most important to you.
- Plentiful opportunities to network, interact with and learn from others who, like you, use Dynamics GP every day.
- Stirring keynote presentations that will inspire you to accomplish great things.
- Optional activities, such as pre-conference training through GPUG Academy, to get the most from your GPUG Summit experience.
Journyx will have a booth at the GPUG Summit - stay tuned for more information!
Congratulations to Sesame Workshop for being May Customer of the Month!
Sesame Workhop is the nonprofit educational organization behind Sesame Street and so much more. Their projects bring critical lessons in literacy & numeracy, emotional wellbeing, health & wellness and respect & understanding to children in 150+ countries.
Sesame Workshop is making a difference - one child at a time, millions of children across the world.
Learn more about Sesame Workshop.
Journyx has had much success with customers in the field of energy, such as Kissimmee Utility Authority. But what if your company's goal is to go "off the grid"?
Following is a guest post from Brent Hardy to give you tips on a more energy-efficient office.
Five Steps to Take Your Office Off The Grid
Anyone in business knows how to make money: increase revenue and decrease expenses. But doing the latter by eliminating the electricity bill? Yes, it seems like a dream, but with developments in technology coupled with growing concerns about the depletion of our natural resources and climate change, going completely off the grid may soon become a reality for many forward thinking companies. It is called net-zero energy consumption.
Office buildings in developed countries consume approximately 40% of the world's energy. This is a staggering number, and one that business leaders are looking to change with net-zero energy consumption in both new and existing buildings. A perfect example of this movement is La Jolla Commons in San Diego, California, which will be completed in 2014 and will be the United States' largest net-zero office building to date.
Interested in moving your office toward a net-zero energy model? To do so, you must combine energy-conscious employees, innovative technology, and a combination of intelligent design and construction. Following are five steps to take your office off of the grid.
1. Create an Energy-Conscious Team: Any office can become greener with energy-conscious employees. It is important that they:
- Turn off appliances when not in use
- Turn off computers and other technical equipment rather than allowing them to "sleep"
- Make sure that the windows and doors are fully shut
- Turn off the lights when not in the room
- Recycle whenever possible
While this won't eliminate the office's energy consumption, it is the simplest means to reduce the impact on the environment and a necessary step on the path to becoming a net-zero energy office.
2. Purchase Energy-Efficient Appliances and Equipment: Even with energy-conscious employees, it is nearly impossible for a functional office to shut down each appliance or piece of equipment when it isn't in use. With that being said, it is possible to reduce the amount of energy that is needed by purchasing energy-efficient appliances. Purchase refrigerators, dish washers, microwaves, copiers, and other equipment that meet stringent energy consumption guidelines. Increased sharing of office equipment, such as printers, further decreases the amount of energy required to keep an office operating at full-tilt.
3. Recycle Water: Most offices have secondary water needs (apart from bathrooms and drinking), whether to keep the lawns green or to add charm in decorative fountains. Recycling gray water and rainwater is yet another step toward creating a net-zero office building.
4. Fuel the Office with Solar Energy: The first three steps can reduce consumption in the office, but creating energy is an essential step in taking your office off of the grid. Solar photovoltaic systems provide energy that fuels net-zero buildings and everything in them. These can be constructed on a rooftop or in a field, and the array can generate massive amounts of energy.
If the building uses more energy than it makes, it can tap into traditional energy sources, albeit with a lower impact, particularly if using a "smart" electrical system. But if a building uses less energy than it generates, it can send excess back to the grid, essentially "paying back" any electricity that it has used. Additional solar equipment can further decrease energy use, like solar water heaters. Solar thermal panels create heat that warms the water in a water heater's reservoir and fills the tank to replenish water used for sinks or baths.
5. Invest in Smart Design and Construction: The most intensive part of creating a net-zero office building is in its design and construction. Designing and building an office – or remodeling an existing office – using the net-zero energy model begins with a more efficient and sometimes unique layout, including an open floor plan to prevent hot and cold pockets. These buildings boast thicker walls, more insulation, and low-emittance window coatings that reduce energy used to heat and cool the inside. They also include more windows than standard buildings to reduce the need for artificial lighting. Advanced technologies, like geothermal systems and radiant heating, reduce the building's need for energy to facilitate heating and cooling.
Net-zero office buildings are still on the rise, but advances in technology and growing environmental consciousness is making green living and working easier and more affordable. And this concept doesn't apply only to commercial spaces. Net-zero energy homes are becoming more prevalent, and the National Institute of Standards and Technology in Gaithersburg, MD, has even built the Net-Zero Residential Test Facility that will help determine if net-zero technologies are ready for mainstream neighborhoods.
With momentum growing in the net-zero movement, it is only a matter of time before business and residences are able to affordably go "off-the-grid."
About the Author:
Brent Hardy implements sustainability programs for www.extraspace.com. The Extra Space self storage facility in Fontana is reducing its energy consumption by adopting sustainability practices like those described in this article.
If you've been thinking of trying Journyx Timesheet free for 30 days, there's never been a better time than now!
Journyx announced today upgrades to Journyx Timesheet with the launch of its newest version, 8.9. New features focus on time/expense/mileage entry improvements, reporting functionality, and data import tools.
Specific new features include:
Time/Expense/Mileage Entry Improvements and New Features
- Document upload for all records - All time, expense and mileage entries can have documents attached to/associated with them.
- Master time/expense/mileage keeper - Provides an interface for entering time, etc. for multiple users on a single screen.
- Direct tab navigation on all entry screens - Using the tab button to move from field to field while creating new time/expense/mileage entries follows the logical flow required to complete a full entry.
New Reporting Options & Management Features
- Administrator management for all saved reports in the system - Administrators can set limits on saved reports (e.g. standard report expiration periods), clean up other users’ saved reports, etc.
- Start date features for floating date reports - The start date for reports where the date is entered at run time defaults to the first day of the previous month.
- Group field displayed in standard reports - In the time fields for display in a time report, Group and Group Description have been added.
New Tools For Importing Data Into Timesheet
- Group membership import now includes holiday schedule field
- New import tool for importing holiday schedules
- User import now includes policy assignment, time/expense/mileage period fields
See complete feature lists for Journyx Timesheet.
As a small business ourselves, we want to assist other companies that face similar issues. There's an entire small business community that has benefited from tracking their time and there's a great reason why:
In the 17 years that Journyx has been in business, we've noticed that there are three key factors that can make or break a company's productivity:
- One -- recognizing the time sinks in your company
- Two -- identifying the capabilities of your team and where to invest
- Three -- keeping up with the backlog of information, organizing it, and using it to guide or support important decisions about the company
We have numerous success stories of how tracking time has supported businesses of all shapes and sizes, but the only way for you to really find out if it works for your business is to try it out. We're offering a 30-day FREE trial of our software - sign up today!
The following is an excerpt from an article that our CEO wrote for Technorati. Click this link to read the rest of the article!
According to research firm Strategy Analytics, the number of active smartphones topped one billion in 2012, and they estimate that this number will double by 2015. Mobile devices are compact and convenient, and users increasingly rely on them for the majority of basic tasks, including professional usage. The most effective accounting software offers accessible, real-time reporting of employee work and related costs. But the definition of “accessible” is changing; soon it won’t be enough for users to access information only on company desktops. Information has to be available on-demand – by which I mean, on mobile devices.
Several top companies already offer mobile applications for smartphones and tablets. QuickBooks, the top accounting software solution among small businesses, offers QuickBooks Mobile for the iPad, iPhone, and Android. This application allows users to easily view customer information, send professional invoices, and mark invoices as paid. The data on Mobile QuickBooks syncs back with QuickBooks on the desktop, and visa versa.
Microsoft Office offers a similar application for the Windows Phone, allowing users to create, open, and edit Excel workbooks. And Microsoft Dynamics offers a mobile application for Dynamics CRM.
So, how useful are these applications? Find out here!
Change is good. In the last fifty years or so, the world changed dramatically, and the economy went along with it. We have now shifted from a system of primarily physical production to a knowledge worker economy in which the individual is a company’s greatest asset. Each person has value to the organization; consequently, that value must be accounted for and maximized in order to be successful.
Since our entire system has changed, it is only natural that our methods of project accounting and strategy must change as well. Many companies today, however, have not yet grasped just how they can improve their processes to accommodate this new way of doing business.
In a knowledge economy, most, if not all, work is done with information. In such an environment, managers must treat employees as volunteers, because that is essentially what they are. The well-being and happiness of both employees and customers are crucial to the business’s success, which is why it is called a “people” business.
The most effective managers know that accounting for the effort, cost and profitability of each person and/or project is the best way to succeed, and doing so is not as hard as one might think. The process that will take you from where you probably are right now—the state we affectionately term “chaos”—to a prosperous state of order is called the P5 continuumTM (Per-Person, Per-Project Profitability).
The Path to Profitability
Most businesses begin at this stage, in which you don’t have the information you need about projects and employees that will help you make informed decisions about the future of your business. In this stage, it is difficult to replicate successes with any type of consistency and projects are often abandoned in crisis. Over-commitment is common as well.
- Transition: Most of your employees are tracking most of their time
In this stage, you attempt to get a basic idea of how hours are spent within your company. Have most of your employees give an approximation of direct costs on a per-project basis in order to track project labor hours on all projects. Make sure that this information is visible to management.
- Structure: Direct costs are known
Dig a little deeper by having all personnel track their hourly rate and expenses on all projects. In step 2 you proved the value of the data. Here we make our knowledge complete.
- System: Now you know total cost on a per-project basis as well as total cost on a per-person-per-project basis
Allocate indirect and partially indirect costs such as electricity, office supplies, or tasks that are too small to measure on a per-customer basis. Give very relevant and tightly defined per-project and per-person cost visibility.
- Order: Revenue integration
Connect all of this data with revenue by integrating your project accounting system with a financial or ERP system, CRM tools, or another back office system. This enables you to reach project tracking nirvana by obtaining per-project per-person profitability.
It is not necessary to follow the process all the way through to ‘order’ in order to realize benefits; you will begin to realize them as soon as you start, no matter where you stop along the path. The further along you go, however, the better off your company will be. This method will give you the strategic insight necessary for success. After all, if you don’t know which of your projects are profitable and which are not, you will always find yourself at risk of losing money and wasting employee time. As the world and economy continue to change and grow, it is imperative for businesses to make the appropriate adjustments to their time management and accounting methods.
In the spirit of SXSW Interactive 2013, and being a startup once ourselves 17 years ago, we've decided to provide our web-based timesheet for free to all startups with 10 users or less. We want you to be successful, and we believe we can help. There are three key factors that can affect a startup's productivity that Journyx helps remedy:
1. Identifying time sinks
2. Determining when to outsource or to hire a dedicated employee
3. Analyzing company history and making smart decisions on how and where to scale
Enjoy, and let us know how it works for you!
After attending Microsoft Convergence in Houston last year, we met up with a few other companies in our space to learn even more about Dynamics and some of the trends of VARS. Our CEO, Curt Finch, wrote an article for MSDynamicsWorld.com about the true value from VARs, the “Master VAR program” and the new role VARs play in guiding customers to certain flavors of Dynamics products.
Curt spoke with the Tony DiBenedetto, CEO of Tribridge, one of the largest Microsoft Dynamics VARs, about the rapid growth of Dynamics AX. Curt also discussed the old VAR model and the movement towards more verticality with the President of FastPath Solutions, Andrew Snook.
If you’d like to read more about the trends occurring in the space, here’s the link.
And, don't forget, we'll be attending Convergence 2013 the week of March 18, so stop by booth #1655 for more information on the best Timesheet solution for Microsoft Dynamics GP!
Do you want to acquire the tools necessary to avoid issues and help you get the most in Microsoft Dynamics? Sometimes there are bottlenecks and data errors that stem from weak processes and human error. Following are five steps that will help you maximize the value of Microsoft Dynamics no matter what size company you are in.
First, you’ll need an implementation strategy that starts with a backlog of project data. Without this step, you’re allowing for misinformation, disorganization and increased possibility of failure of projects. Tip: This important process of looking into the past and importing that data can be smoothed out and managed by a Microsoft approved partner or VAR.
After implementation, you must provide direction for the new system. Don’t just expect new behavior simply because you’ve installed new software. Have your team attend management-led seminars or hire outside tutors.
All necessary data relating to project accounting must be accessible from within Dynamics. If your team finds it difficult to get that information, they may circumvent the system resulting in inaccuracies. Fortunately, Microsoft has a plug-in strategy for more advanced third-party software options.
Create tiered and targeted visibility protocols within your system to guarantee the right people have access to the right information at all times. Too often, management will attempt to access data within Dynamics, only to discover that the information they need is buried. Creating role-based views makes it easier to make informed decisions from clear, coherent data.
Your project accounting system should incorporate an accountability structure to promote adherence to goals and assigned processes. To help with sticking with goals, management should set forth defined key performance indicators that can be measured with data-driven metrics. Pick on or two KPI’s, assign them to employees that have direct influence over them, and check in often to see how they’re coming along.
In this modern business climate, every company has access to tools that will promote long-term success. Use them wisely and you will be able to gain and maintain a strategic advantage that will last for the lifetime of your company.
The Internet has exploded with backlash over Yahoo! CEO Marissa Mayer's choice to end telecommuting privileges for employees. Even high profile executives such as Richard Branson have weighed in on the announcement, resulting in a response that has been overwhelmingly negative. Although it is almost certain that Mayer and the rest of the Yahoo! higher-ups expected some grumbling from the announcement, I doubt very much that she anticipated the current wave of bad press. What’s the deal? Yahoo! is certainly not the only company to put limits on employee time away from the office. No, Mayer's primary problem was her betrayal of employee trust during a time when technology is removing excuses for suspicion.
Mobile strategy is not a buzz term, but rather the trend towards which most companies are headed. In the past, it was logistically impossible to organize and track a team without the cohesion that came from a physical office space. Now, with advanced meeting and time tracking tools, remote work is not only possible but in some cases even more efficient than traditional in-office policies. A mobile workforce increases opportunities and frees up resources while allowing employees a greater degree of control over their work-life balance. So, when a company has made the strides necessary to facilitate a mobile workforce, revoking the policy communicates a lack of trust.
Make no mistake, Yahoo! needs to make bold changes to keep up with their vastly more popular rivals online. However, for a company that is already seen as being "behind the curve", instituting backwards-looking policies is just poor form. If employees cannot be trusted under the current climate without tightening the leash, then perhaps the problem runs deeper than simply not having enough butts in seats at a physical office. In any case, the larger lesson here is simply this: looking backwards will very rarely put you in a position to move forward.
The increasing rise in popularity of various web-based images and videos (often referred to as “memes”) has led many companies to wonder how they can capitalize on that virality. What were once underground jokes have become fodder for corporate marketing on an enormous scale. One need only turn to the latest craze, the "Harlem Shake", to get a good idea of the scale of meme-based corporate cash-in.
Regarding the popularity of the Harlem Shake, TechCrunch recently released an article attempting to explore the various elements that make the meme so popular. Looking at such elements as length of time and number of performers, they concluded that the Shake, specifically, matches the criteria for viral sharing. However, a quick glance at YouTube proves that simply matching that formula isn't enough. Nearly every Harlem Shake video follows it exactly, yet only a few have reached true viral status.
What is the missing element? As far as companies are concerned, it's the old standby: time to market. When one company embraces a meme, it's original, exciting and risky. When the rest hop on board, it quickly becomes stale. To capitalize on these trends, you need to keep a pulse on social channels and other sharing platforms, but more importantly you must be quick to act. Keeping time available for these open-ended endeavors, and giving employees the autonomy to pursue them without wading through bureaucratic red tape, will put you in a position to embrace the viral marketing formula.
W Squared provides business process outsourcing solutions including finance and accounting, technology, human resources and payroll, healthcare, and more. They are an affordable solution for companies that desire a more sophisticated corporate back-office support system that will scale alongside the expansion of their operations.
W Squared trusts Microsoft Dynamics GP for accounting and ADP for payroll, but needed a time tracking system that not only integrated with the two but also allowed W Squared to make customizations for complex business processes. This is where Journyx shines.
“We needed time tracking data to be used for billing clients, and also wanted this information to show which projects are profitable and which aren’t,” said Moreen Logsdon, Vice President of Enterprise Business Solutions for W Squared.
Prior to Journyx, W Squared used Deltek for time tracking but found that employees had way too much freedom in the system to, for example, mark regular hours as overtime, add receipts to six-month-old expense reports and the like. With Journyx, they were able to do this and capture payroll and project data, all in one.
To learn more about how the trio of Microsoft Dynamics, ADP and Journyx offers a complete and unbeatable solution for W Squared's customers, take a look at the success story.