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Timesheet Tips
Welcome to the Timesheet Tips Page! This page provides some insight into Journyx Timesheet and may give you a fresh idea or two on how to use Timesheet to improve your organizations' business processes. Be sure to check back for more tips soon!
How do I delete entire rows from my timesheet?
An ordinary data entry row on an open/un-submitted timesheet will automatically go away when the hours associated with the row are deleted. You delete all the hours associated with a row by clicking on the trash can icon on the far right end of any row, or you can highlight the specific cells with hours in them and delete them using your keyboard.
Memorized: If you delete the hours associated with a memorized entry row or a row carried over from entries in the previous period(s), the row will be removed from the Current section of your timesheet and will re-appear in the Memorized section for future use. Memorized rows that appear as a result of a Memorized Entry can be removed by going to Management → Memorized Entries and deleting the entry - unless a manager has assigned the Memorized Entry to your group. Entries that have been carried over from a previous period cannot be deleted, but they will go away automatically when they are not used.
Rejected Sheets: Data entry rows on rejected timesheets will not go away when all time is removed from the row. The row is maintained with 0 hours to reflect what your originally submitted timesheet contained and is an indication that corrections were made after the original submission. It is possible to see the details associated with these post-submission changes in Time Reports by turning of the setting for combining similar records.
Leave Requests: If the row you are trying to remove is a leave request that is automatically loaded with a yellow highlight, you will need to go to Management → Leave Requests to delete the request. While you can change the hours allotted to an existing request on your timesheet, you cannot fail to take the leave time entirely without deleting the original request.
How do I close a project so that reports can still be run on that project but no time or expenses can be charged against it?
You can accomplish this by changing the project status to "Reportable Only". Provided that you have the proper permissions to modify a given project, you will be able to change the project status by going to Management → Projects → Project Management and clicking on the project name to edit it. You can also change the status for a group of projects by limiting search results to the projects you want to change and using Batch Modification to change the status.
When a project is set to "Reportable Only", it is removed as a selection from all time, expense and mileage entry screens. It can still be selected for inclusion in reports, but no records can be entered against it - even for dates in the past. It is important to ensure that all time and expenses have been entered for a project before changing its status.
