ENTERPRISE RESOURCE PLANNING SYSTEM
You have a lot to consider when making decisions about how to optimize your organization’s efficiency without sacrificing performance or customer relationships.
What Are Enterprise Resource Planning (ERP) Systems?
Enterprise resource planning (ERP) refers to the process of planning and managing your company or organization’s resources.
An ERP system connects multiple areas of your business operations and project management, such as:
- Supply chain
Using an ERP system can help your company improve growth and profitability by providing your team with access to:
- Comprehensive systems
- Shared data
- Real-time operations
- Support for its applications
- Common user experiences
The primary purpose of enterprise resources planning systems is to improve business performance through software. In the past, only large companies bothered to employ this kind of data-driven enterprise application. However, with today’s web-based access to cloud ERP systems reducing the need for on-site access and an increase in integration with smart technologies and even social media, ERPs are often thought to provide comprehensive solutions for every industry.
Does Your Business Need an ERP System?
Every business leader needs to be thinking about growth and planning, but not every business needs to be thinking about launching an expansive ERP system.
Because the heart of an ERP system is data, that is the first thing to consider. If your business has experienced several of the following, it might be time to consider upgrading your enterprise software:
- Your Data Is Not Shared Across Software: Are you still using multiple software applications to track related data that relies on humans to communicate the details and make connections? Meetings and emails are important, but they should not be the only way you can access the most important information.
- Your System Is Unorganized: Whether it is the inputting of data or the ability to analyze it, if your system is disorganized, you are not getting what you need from your data. You should not need 13 monitors to see enough data to draw a conclusion. And you certainly should not have to live with your team groaning about having to input their data.
- Your System Is Too Human-Powered: Automate what you can, and cherish what you cannot. Spending less time on manually generated reports means you can cut costs and streamline those processes so that your organization can invest its time and money in its human capital.
If any of these sounds like your company — or if you are struggling to meet customer demands, schedule projects, or budget for the next fiscal year — you might be considering just what needs to change in your resource planning strategy.
What Are the Limitations of ERPs?
While one of those changes certainly can be implementing ERP software, do not be misled by the buzz. Not every job requires the same tools, and not every company needs a swaggering ERP software system. There are a number of limitations of using ERPs in resource planning:
- ERPs Are Expensive: A massive enterprise resource planning system is a massive investment that requires — you guessed it — massive rollout. From purchasing and setting up the software to making sure all of your employees are trained, the mid-range cost for a midsize organization to deploy a comprehensive ERP is about half a million dollars. While this is a highly variable number, it is also not a one-time fee. Training future employees and team members, updating software and hardware, and ensuring alignment with your organization’s needs is a continuing investment.
- ERPs Require Buy-In: Your ERP is only as effective as the people on board. Some people are resistant to learning new software, and some people are resistant to sharing the information that is at the core of an effective ERP. Until your team is fully comfortable with being transparent about the data they share and how it is used, you will not reap the benefits of your ERP.
- ERPs Neglect a Key Resource: Whatever your industry, people drive your organization. The single most important resource you have — your team’s time — is not a staple in ERP systems. How can you make clear decisions about how to allocate your resources when you are missing key data? Time-tracking features in ERP systems are often tacked on, lacking any real function, and are often without mobile interfaces, comprehensive access, or scalable support. While time tracking is only one part of resource planning, it is a crucial piece.
While many businesses will eventually need at least some of the tools provided by an ERP system, a full-on software system is not always the solution.
How Can Journyx Help with Resource Planning?
When considering three core needs of your company — resource management, allocation, and scheduling — you need a solution that is adaptive, customizable, and easy to use for everyone. You need to be able to view reports at the resource level in order to set goals, forecast finances, and drive change.\
Journyx PX is an effective resource management software that allows you to zoom in on who is working on what project and zoom out to see the health of your organization through robust reporting that uses real-time data.
You might sometimes wonder how any “real” work gets done when there is so much to manage, but with Journyx PX, you can take the guesswork out of resource allocation:
- Manage your resources.
- Manage your personnel.
- Manage your schedules.
- Manage your costs.
- Manage your reporting.
The Journyx mobile app is user friendly, giving even your most reluctant employees the ability, and incentive, to track their time even when on the go.
Journyx allows you to customize your experience, allowing you access to a better resource planning tool with greater visibility.
For more information about how Journyx can provide you the tools to improve your resource planning, schedule a customized demo online or call (800) 755-9878.