There are lots of reasons companies and organizations come to Journyx looking for a time tracking solution. Corporations consume time data in a variety of ways in a quest for efficient and effective management. Here are just a few examples:
- Department supervisors need to manage schedules, leave and paid time off.
- Project managers need team members to update the actual work on their project assignments for current project status.
- Accounts payable managers need to include documentation for billable time and expenses that are invoiced to customers.
When these various players are evaluating time tracking solutions, we explain that accuracy and compliance are key components of a time tracking process that yields maximum value to the organization. Without accurate data, you end up with mistakes in processing that require an often confusing and lengthy corrections cycle. Without compliance, you either have too little data to work with at all or fall back to the problem with inaccurate data because it was not captured in a timely manner. In a nutshell, people who fill out timesheets days or weeks after the time was worked will not be able to remember exactly what they worked on, and the data will not be accurate.
When we explain the importance of accuracy and compliance, we are often asked the question, “How do you get people to fill out their timesheets?” It’s a reasonable question, and we recognize that it’s pretty tough to find anyone who likes to fill out a timesheet. We don’t really expect that to change just because an organization implements time tracking software. However, there are ways to make filling out timesheets easy based on both the process design, as well as the software solution used to implement it. Making the process easy – and even using it to eliminate other time consuming processes (e.g., weekly status reports) – goes a long way to encouraging timely entry.
One Timesheet (to Rule Them All)
As mentioned above, there are lots of types of work and non-work time that needs to be captured and used to manage organizations. However, the people filling out their timesheets shouldn’t be forced to enter time in many systems – or, heaven forbid, duplicate time from one system to another just because the time information will be used later in different ways.
In order to make filling out timesheets fast and easy, employees need one system and one screen where they can capture all of their time. Any system that acts as the single place to capture time should also be able to pass that time to other critical systems with minimum fuss.
If employees are only required to fill out timesheets one time and in one place, you’ll have a better shot at achieving daily time entry and accurate data that you can use!