How to Get Your Employees to Fill Out Their Timesheets

Making it Easy

There are many reasons companies and organizations come to Journyx looking for a time tracking solution. Corporations consume time data in a variety of ways in a quest for efficient and effective management. Here are just a few examples: 

  • Department supervisors need to manage schedules, leave time, and paid time off. 
  • Project managers need team members to update the actual work on their project assignments for current project status. 
  • Accounts payable managers need to include documentation for billable time and expenses that are invoiced to customers. 
  • Finance organizations collect time spent on research and development for R&D tax credits.

When these various players are evaluating time tracking solutions, we know that accuracy and compliance are key components of a time tracking process that yields maximum value to the organization. Without accurate data, you end up with mistakes in processing that require an often confusing and lengthy corrections cycle. Without compliance, you either have too little data to work with at all or fall back to the problem with inaccurate data because it was not captured in a timely manner.  

In a nutshell, people who fill out timesheets days or weeks after the time was worked will not be able to remember exactly what they worked on, and the data will not be accurate. 

When we explain the importance of accuracy and compliance, we are often asked the question, “How do you get people to fill out their timesheets?” It’s a reasonable question, and we recognize that it’s pretty tough to find anyone who actually enjoys filling out a timesheet. While we don’t expect that to change by implementing a new time tracking system, by making the process easy to follow and quick to use, you can significantly improve timekeeping accuracy across your organization. 

Journyx software makes the time tracking process easier than ever, leveraging the power of automation to speed up the work of tracking time with innovations like smart timesheets (which essentially fills themselves out when connected to a calendar), data validation, and approval and reminder emails and notifications. not to mention expediting time consuming tasks such as report generation. 

One Timesheet (to Rule Them All) 

In order to make filling out timesheets fast and easy, employees need one system and one screen where they can capture all of their time. If employees are only required to fill out timesheets one time and in one place, you’ll have a better shot at achieving daily time entry and accurate data that you can use! 

Any system that acts as the single place to capture time should also be able to pass that time to other critical systems with ease; seamless integration with ERP systems and business management software will keep your data moving smoothly, from accurate inputs to useful outputs. 

If you’re looking for timekeeping software that can keep your organization’s data accurate, accessible, and thoroughly integrated, contact Journyx today. 

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Journyx helps you track time for projects, payroll, and more. Learn how Journyx can help you use time to your advantage in your business.