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It's About Time! The Journyx Blog

February 25, 2015

Integrated Accounting Solutions with Microsoft Dynamics

Etelligent, a Microsoft Dynamics reseller out of Calgary and Edmonton, Alberta, is known for providing top-notch customer service by way of fully-certified consultants, help desk support and customer training, resulting in a high client retention rate. Microsoft awarded the ESI team with a gold-certified partnership for Microsoft Dynamics and ESI has consistently been in the top 10 percent standing for sales and support among all Dynamics partners across the globe. 

Jesse Byam, Vice President at Etelligent, states, “Etelligent sets itself apart because we provide vertical solutions that match up to our clients’ industries. We are strong in oil and gas field service organizations as well as non-profit associations. We work to understand the client’s business so we can provide the best solution for their needs. Most importantly, we put the customer first and do everything we can to ensure our customers success through a partnership where transparency and trust are key.”

Etelligent and Journyx have partnered to offer the best time tracking and expense solution to clients with Journyx enterprise time and expense management software for Microsoft Dynamics GP and NAV. Byam believes this partnership makes sense estimating that 75% of clients seek a third-party integration for time tracking and 100% use a third-party integration for expense tracking.

Etelligent specializes in Microsoft Dynamics GP, NAV and CRM. In regards to the shortcomings of the Dynamics products in terms of time and expense tracking, Byam states, “The most common complaints we hear are around matching the workflow to the business processes. Right now, the flexibility is just not there. For example, there’s no ability to have more than one level of approval or multiple approvers. Also, the workflow engine in GP was previously based on SharePoint so you had to have Share-Point for it to work. In GP 2015, Business Portal is not supported so your options are even more limited.”

Byam believes that Journyx is a good fit for Dynamics users because “users can create approval workflows based on business process and drivers, including workflows based on divisions, amounts, managers, etc. All of these workflows can be configured to have multi-level approvals. The integration between Dynamics GP and Journyx is great as it removes redundant data entry and streamlines the process. It works like the Business Portal timesheet application should work.”

Etelligent strongly believes that Microsoft Dynamics will be the ERP solution of choice for many years to come. According to Byam, “Microsoft Dynamics is a great system and provides a lot of core functionality that you just don’t see in other products. For example, the ability to run Dynamics GP or NAV in the cloud as well as on MS Azure means companies can get a system in the environment that works for them, spend less time worrying about infrastructure and more time running efficient busi-nesses. I see the future of Dynamics as being very bright, Microsoft products are becoming increasingly mobile which grants organizations the capacity to work where, when and how the business works. The ability to build apps for GP and NAV is going to be a game-changer and I can’t wait to see what technology moves into the product with the next few releases.”

About Journyx
Journyx enterprise time and expense tracking software integrates with Microsoft Dynamics GP, AX, NAV and SL. Journyx for Mi-crosoft Dynamics allows companies to quickly implement a complete time and expense tracking solution using existing business data. Journyx features flexible accrual calculations, multi-level approvals, mobile entry, integration with Microsoft Project, data validation, and local install or cloud. Since 1996, Journyx has provided web-based time and expense tracking solutions. For more 
information, visit 

February 18, 2015

journyx microsoft convergence 2015Microsoft Convergence—"part education, part conversation" – is just around the corner and here at Journyx HQ, the air is more electric than usual. Why are we buzzing with so much excitement? Convergence is a conference that lives up to its name, bringing together every aspect of the Microsoft business community. Microsoft team members, industry leaders and visionaries, customers and partners all come together to learn, connect and network.

What can you expect from this year's conference in Atlanta, Georgia? Who will be the keynote speaker? What can you gain from being there? Read on to find out!

What to Expect

The conference begins Sunday, March 15 with registration and community outreach. Each year, attendees are offered the chance to help the local community that is hosting the event, in this case, Atlanta, Georgia. Opportunities include framing a house for a first-time home buyer, building raised gardens to promote healthy living and constructing tables and benches that will be used throughout the city. Learn more about the community efforts at Convergence here.

Also on Sunday the 15th, Dynamic Partner Connections is hosting its PreGame event exclusively for Microsoft Dynamics partners. Learn all about PreGame here.

Monday through Thursday includes a combination of general sessions, concurrent sessions, interactive discussions and, of course, the keynote presentation. See the full agenda here.  Additionally, the Microsoft Solutions and Expo Experience will feature exhibitor booths as far as the eye can see. See a full list of sponsors and exhibitors here.

Who Will Be There

The keynote speakers for Convergence 2015 will be none other than Satya Nadella, CEO of Microsoft, and Kirill Tatarinov, Executive Vice President of the Microsoft Business Solutions Group.

Since joining Microsoft in 1992, Nadella quickly rose through the ranks where he became known as a leader who could span a breadth of technologies and businesses to transform some of Microsoft’s biggest product offerings.

Prior to becoming CEO, Nadella served as executive vice president of the Cloud and Enterprise Group, no doubt providing the foundation for the cloud-first, mobile-first strategy he would unveil as Microsoft's CEO.

Kirill Tatarinov is responsible for all aspects of Dynamics development, operations, sales and marketing.

Prior to joining the MBS, Tatarinov was in charge of the Management and Solutions Division. His years of experience running these two groups make him an ideal candidate to speak at Convergence.

The famous Seth Godin—author, entrepreneur, marketer, founder of Squidoo and Yoyodyne-- will also be a keynote speaker that you surely will not want to miss. And to prove we all need to balance play with work, OneRepublic will perform on Wednesday evening.

What You Can Gain By Attending

What can you gain by attending Convergence 2015? To answer that, notice what previous attendees have expressed:

"If you are trying to sell into companies using Microsoft Dynamics you have to be at Convergence," said Andy Snook, Fastpath.

Stacey Goff Johnson, ZAP, echoed that statement: "Microsoft Convergence continues to be an outstanding event each year, drawing key decision makers from industries across the board. In addition to the unbelievable amount of leads we obtain every year it also enables us to network with other partners within the Microsoft Dynamics eco-system."

Whether you're a vender, partner, customer or potential customer, this convention is a must-attend. You'll have access to Microsoft executives and employees, fellow vendors and partners, not to mention the opportunity to network with potential customers.

If you’re attending, stop by and say hello to Journyx at booth 1827! We'd love to meet you and discuss the exciting developments in the Dynamics world.

February 16, 2015

JOURNYX AT MICROSOFT CONVERGENCE 2015It’s the most wonderful time of the year, and no, it’s not the Holiday season. We’re talking about that time of the year when we pack up all of our best gear, giveaways and designs, and head over to Microsoft Convergence for three days of Microsoft Dynamics madness in sunny Atlanta, Georgia.

If you’re also attending, here’s our list of the must-see events and panels at the show, and while you’re at it, stop by and visit us at booth #1827!

  • SMB Success in a Mobile-first, Cloud-first world – This session, lead by Wayne Morris, CVP of Marketing of Microsoft Business Solutions, will be one of the heavy-hitters at the conference. It will primarily focus on tech trends in 2015 and how it will impact small business using tools such as “Office 365, Microsoft Azure, and Microsoft Dynamics GP, NAV and SL”.
  • Microsoft Dynamics GP 2015: Security – Presented by Brian Roney, Principal Engineer for Microsoft Dynamics GP and Alice Newsam, Software Engineer for Microsoft Dynamics GP, this session will go through and hit the main highlights of software security updates in GP 2015. Surely this one is a must-see.
  • Microsoft Dynamics GP SmartList Designer overview – Presented by Jen Ranz, Program Manager at Microsoft Dynamics, you’ll learn the basic points of how SmartList Designer works in GP 2015.
  • Deep Dive: Reporting in Microsoft Dynamics NAV 2015 – Presented by Claus Lundstrøm of Continia Software, this session is geared toward intermediate-level end users of Microsoft Dynamics NAV and goes through (in detail) reporting options and capabilities in NAV 2015.
  • Keynote: Satya Nadella – If you’ve been under a rock for the past year, Satya Nadella is the CEO of Microsoft. He’ll be the featured speaker and you won’t want to miss what he has to say about the future of Microsoft.

Still want more? Join these groups and follow these blogs, and get ready for the full Microsoft Dynamics experience.

February 11, 2015

time tracking glossaryTime tracking is one of the most important elements of successfully running your business. Whether it is by helping employees to be more productive with their time, properly bidding on new contracts or maximizing the profitability of existing ones, time tracking is the key that unlocks many doors.

Unfortunately, the meaning of various time tracking terms are not always readily evident. So let's look at some of the common terms and what they mean. In the first part of this series, we'll look at some of the foundation terms that the entire industry is built on.

Knowledge Worker

Wikipedia defines ‘knowledge worker’ as often referring to, “software engineersdoctorsarchitectsengineersscientists, public accountantslawyers, and academics, whose job is to ’think for a living’.” It was actually Peter Drucker who first coined the term "knowledge worker" as a way of differentiating someone whose main asset is the knowledge they possess as opposed to the product they build. In 1969, he accurately predicted that new industries would primarily employ knowledge workers. This, in turn, has given rise to the need for more accurate time tracking as a means to understand the productivity of the knowledge worker.

Because there are so many companies (and entire industries) whose most valuable resource is not an item, but the collective knowledge of their workers, it is critical to the success of these companies to be able to properly manage that intangible resource. This is especially important as cross-project work becomes more common. If a single, highly-skilled employee works on multiple projects, the ability to properly track how much they contribute to a particular project can be an invaluable aid in determining the true value of that project.

Project Management

This is a term that is often used and more often completely misunderstood. The Project Management Institute (PMI), "the world's leading not-for-profit professional membership association for the project, program and portfolio management profession," defines project management as:

"The application of knowledge, skills and techniques to execute projects effectively and efficiently. It’s a strategic competency for organizations, enabling them to tie project results to business goals — and thus, better compete in their markets."

PMI further separates the project management process into five categories:

  • Initiating
  • Planning
  • Executing
  • Monitoring and Controlling
  • Closing

(Seems like we need a little something else here to close out this section.)


PTO is an acronym commonly used to refer to Paid Time Off. While the name is self-explanatory, what it includes can still vary significantly from one company to another. Some companies lump vacation and sick days into one pool for the employee to use as they see fit. Others exercise more control, separating vacation and sick days.

Time and Attendance

Time and Attendance refers to the actual process of tracking employees' time spent working. In their most basic form, this can take the form of a punch card system. On the other end of the spectrum are automated systems, such as barcode readers, and advanced time tracking software.

In this Part One, we've defined four of the base terms used throughout the time tracking industry. In succeeding posts we'll continue to build on this foundation and define some of the more technical terms the industry relies on.

February 4, 2015

b2b software industry trendsAccording to Forbes, by 2020 the B2B e-commerce market will be worth an estimated—wait for it -- $6.7 trillion. There are a number of trends in the software industry in particular that will have a significant bearing on your company's success in cashing in on this growth. The landscape is changing and businesses must adapt to survive. The following five trends are some of the most important changes we're seeing, and will likely have the biggest implications for your business practices in 2015.

The Evolution of Mobile

According to Entrepreneur, toward the end of 2014, mobile adoption in the U.S. was expected to reach 90 percent, while tablet adoption was expected to pass 40 percent. (Numbers haven’t been released yet this year to confirm those numbers were met but all signs point to yes.) According to Moxie, approximately 30 to 50 percent of online traffic comes from mobile users. Just as significant, consumers spend 15 hours a week on mobile research.

What does this mean for the software industry? It means that the days of catering strictly to desktop users are a thing of the past. Businesses who want to reach the widest audience must look at their mobile offerings with increased scrutiny. Is the company’s website responsive so that it looks great on any device? Is the company's software available on the top mobile platforms? Does the application's interface truly represent the experience mobile users have come to expect, or is it overcomplicated and give the impression of being an afterthought?

This is an era where mobile is king and companies who fail to adapt unfortunately do so at their own peril.

Big Data

Another significant trend that first made headlines in 2013 is “Big Data”. While the National Security Administration has made headlines for cataloguing vast amounts of data, the corporations whose services we rely on daily often collect troves of data on our web-browsing habits (we’re looking at you, Google), all in an attempt to better understand us as customers.

According to Bell Pottinger, spending on Big Data will grow at a Compound Annual Growth Rate of 46 percent between 2015 and 2020. In spite of that, it's estimated that 85 percent of Fortune 500 companies will not effectively use the data they have to gain a competitive advantage in 2015.

Regardless of how we feel about data collection, it's safe to say that Big Data is here to stay. In the coming years, the companies who can effectively use the data they collect to better meet the needs of their customers are the ones who will find themselves on superior footing.


It's estimated that as many as 30 to 45 percent of workers are telecommuters, virtual workers or freelance contractors. Given the continued evolution of mobile devices and an ever-connected global workforce, this trend will likely continue.

This presents a significant opportunity for software that focuses on team collaboration, with an emphasis on helping remote workers be productive members of an organization. All other things being equal, that one factor may be enough to cause a company to choose one software package over another.

Software Flexibility

With so many monumental shifts in the software industry, companies must be flexible in their approach now more than ever. This applies not only to their own internal operations, but also to how they approach clients and customers. A significant tool in this regard is open-source software.

"First and foremost is flexibility, since open-source code can be modified to fit your needs," writes Scott Taback, Vice President of Business Development at Highland Solutions. "Catering to a particularly difficult set of buyers? While proprietary e-commerce solutions offer some features you need and a host of options you don't, leveraging open source gives you granular control over user experience."

Cyber Security

Although the above trends offer many advantages, one potential disadvantage is the security concerns they raise. The rise of mobile devices, the ongoing and increased collection of data, and the widespread employment of remote workers all increase the potential for serious security breaches.

As these trends continue to develop, software and solutions that help companies manage their risk and protect the data they've been entrusted with will be invaluable components of an ever-changing landscape.

There's no doubt that we live in an exciting era of changes. Technology has reached a point where things that once seemed firmly in the realm of science fiction and old Star Trek episodes are now realities that affect our daily lives. In the months and years ahead, these trends will undoubtedly continue to play a pivotal role in the B2B software industry.

January 29, 2015

According to a recent report by the ADP Research Institute, "one-third of both mid-size and large businesses believe employees [simply] missing work reduces profitability." In a time where just showing up can change your entire business practices, where does your bottom line lie? With this webinar, we go over the importance of understanding the actual costs of doing business, the best ways to measure them, and how they can change the way your business runs for the better.

In this webinar, you can expect to learn:

  • The importance of project cost accounting
  • How time is the biggest capital expense for most organizations
  • How Journyx can help companies to be more efficient and profitable

Presented by Austin Mayse, Account Manager at Journyx.

January 26, 2015

A few years back, we checked in with the Journyx Account Management team and asked them how a prospect turns into a customer, and what a prospect's main concerns are that drove them to seek a new solution. It was all very informative and gave us a pretty great read on how customers find us. It shook up our business process and was so useful to us that we couldn't keep it to ourselves any longer.

As the way we do things -- and I mean all things -- changes dramatically with the exponential increase of knowledge, data and technological advances, the way businesses purchase new technology has changed as well. More purchases have shifted online and companies without an online presence are doomed to failure (we're looking at you, Blockbuster).

So what does this look like in terms of data? According to a recent article by, "87% of large companies consult online reviews,  63% consulted reviews when building a shortlist of software products to evaluate, 44% of buyers wrote reviews after a positive experience, [which] trumps the number of people who write reviews after a negative experience (29%)."

Check out the infographic below to see our full software buying process flow chart. Have questions? Let us know in the comment section below!

January 21, 2015

time tracking trends in 2015According to Trading Economics, the unemployment rate in the United States fell to 5.6 percent as of December 2014, representing the lowest point it has been since June 2008 (thankfully!). From 1948 through 2014, the unemployment rate averaged 5.83 percent, making the current rate lower than its 66-year average.

It’s important to note that this downward trend is expected to continue. According to The Street, the U.S. GDP is expected to grow 3 percent in 2015 and unemployment may well drop below the 5 percent threshold. How’s that for a game-changer?

But how exactly do we make heads or tails of these trends as they pertain to time tracking needs in 2015?

Where We've Been

Over the last few years, many companies turned to more effective means of time tracking to eke out every last bit of profit in a challenging market. With effective time tracking, companies have been able to more accurately bill for time spent on a project, as well as keep better track of the actual costs involved.

Such is the case that according to a recent survey of our customers, “83% of businesses surveyed said that cost tracking is vital to their everyday job.”

While those are valid concerns in any market scenario, in a recovering market there are other factors that time tracking can also address, including finding and retaining valuable employees that can help your company keep its competitive edge.

Making Sense Out of the Dollar

One of the biggest trends we’re predicting for 2015 will be an overheated marketplace, one where (luckily!) the low unemployment rate will create a competitive environment for companies looking to hire new employees, and keep existing ones.

According to Jim Kaitz, AFP President and CEO quoted by the, “We have been tracking cash accumulation, which slowed this year as companies began to invest in the future,” said Kaitz. “Now the big news is that almost half of companies plan to expand payrolls in 2015.”

In short, this means that time tracking is going to be more valuable than ever for your company. But how so?

Time Tracking Looks Good On You

A solid time tracking solution is the single most valuable tool you have at your disposal to see exactly where your company's resources are being spent, where your income is coming from and which employees are the most productive.

Armed with this knowledge, you're in a much better position to optimize your company's operation no matter which direction the economy turns. You can focus resources on projects that make the most money, get rid of problematic clients that take up a disproportionate amount of resources and devise incentives to reward those employees who are consistently delivering the best value to the company.

That last point, in particular, is what will give your company a competitive edge in hiring and retaining employees. When you're in a position to "trim the fat," you're able to offer employees things your competitors may not, such as better pay, superior benefits, larger year-end bonuses or even better job security. The end result is happier employees and a company that has a reputation for being a great place to work, while other companies experience uncomfortable churn rates and the resulting loss of productivity and profit.

It's all too easy to "sweat the small stuff" when things are tight and the economy is struggling. Those companies who use time tracking to their advantage will find themselves in a far better position to take advantage of the economic recovery in 2015. 

January 19, 2015

The often forgotten about and outright ignored time management apps on the tablet are finally getting some love today, and it's about time (no pun intended)! According to a recent Mashable article, "The number of mobile devices has now surpassed the global human population," according to Steve French, global vice president at Amdocs' OpenMarket. He continues to say, "Nearly 90% of consumers own a mobile phone and 30% a tablet." 

time management apps on tabletThat's a lot to absorb right off the bat. So, fresh out of the proverbial 2015 gate, we're coming at you with a list of our top 4 favorite time management apps on the tablet. 

  1. Instapaper - This app, available on both the iPhone and the iPad, not only gives you the ability to save interesting articles for a good read later on (once you've finished your to-do list, of course), it also optimizes your content for "readability", and gives you the option to share on the social media network or email inbox of your choosing.
  2. PocketInformant - This app manages your to-do list and daily, weekly, and monthly planner all in one spot. It also syncs with your Google Calendar, OneNote, Evernote and more to give you the easiest usability in your daily life.
  3. Box - Much like Dropbox or Google Drive, Box makes it easy to download and upload projects on multiple devices; so whether or not you're at lunch, you can still connect with coworkers and complete projects right on deadline.
  4. Mindmup - Two parts Van Gogh and one part Steve Jobs, Mindmup makes it easy to take a concept and flesh it out in one amazing brainstorming tool. Not only does it help you get to the finished result you've been stuck on for weeks, it also syncs to Google Drive for simple cross-app functionality. 

But what about the blogs with the latest time management tips and statistics in the industry? Check these out:

January 14, 2015

Journyx CEO Curt Finch will present " From Chaos to Success: How Better Cost Accounting can Propel Your Company to Higher Profitability" at the May 2015 ITMPI Webinar. The presentation will be approximately 50 minutes. For more information and registration, visit the ITMPI website here.

January 14, 2015

Journyx CEO Curt Finch will present " From Chaos to Success: How Better Cost Accounting can Propel Your Company to Higher Profitability" at the San Antonio IMA chapter meeting. The presentation will be approximately 50 minutes. For more information and registration, visit the San Antonio IMA website here.

January 14, 2015

Journyx CEO Curt Finch will present " From Chaos to Success: How Better Cost Accounting can Propel Your Company to Higher Profitability" at the Richmond IMA chapter meeting. The presentation will be approximately 50 minutes. For more information and registration, visit the Richmond IMA website here.

January 14, 2015

Journyx CEO Curt Finch will present " From Chaos to Success: How Better Cost Accounting can Propel Your Company to Higher Profitability" at  The FENG - San Antonio (Financial Executives Networking Group) chapter meeting. The presentation will be approximately 50 minutes. For more information and registration, visit The FENG - San Antonio website here.

January 14, 2015

free web-based timesheet softwareOne of the most disruptive trends in modern software development is the rise of the "freemium" software model. Companies offer their software free of charge, usually with limited features, and unlock the full program once the licensing fee has been paid.

When it comes to Web-based timesheet software, is it worth it to take advantage of these programs? Do you get what you pay for (or don't pay for in this case) in this category?

The Pros

The benefit of freemium software is that the end-user has the opportunity to evaluate the software free of charge. This is often referred to as an “Experience Good”. Writing a guest post for TechCrunch, Uzi Shmilovici, CEO and founder of Future Simple, said: "Most Internet products or services fall into the definition of an Experience Good: a product that needs a period of use before the customer can determine the value they can derive from it."

With this model, customers are able to use software free of any restrictions, aside from possibly a limit to the number of users or the time period in which the product is tested. This gives them the ability to fully explore the software, see the advantages of a dedicated timesheet package and determine how a software solution will fit within their existing workflow.

The Cons

There are some disadvantages to this approach, as well.

For example, when performing a normal installation for a paying customer, our team here at Journyx works hard to help customize the installation for their specific needs. As with any complex software, there are a myriad of features and configuration options, not all of which may be needed. When we consult with a customer, we make sure the necessary features are activated, while the unnecessary ones are not.

Without this assistance, there's a good chance that potential customers will misconfigure some of the settings resulting in a less-than-ideal setup. Under these circumstances, software may not offer the value that it otherwise would.


What alternatives are there for companies looking for a completely free solution, without worrying about limitations or misconfiguration?

One possibility, especially for smaller companies, is Excel spreadsheets. There are many examples of timesheet setups in Excel available on the Internet. These may be a viable option for companies with limited personnel, resources and number of employees.

For larger companies, who nonetheless want to keep their expenses minimal, open source software may also be a viable option; the different applications that are available can range in complexity and features. Depending on an organization's needs, there may be a package that suits them perfectly.

Final Thoughts

So what option is best for your company? As with most things in life, there is no one-size-fits-all solution.

For the most basic requirements, spreadsheets may be all your company needs. For more moderate demands, open source software may hold the answer.

For more robust requirements, however, many companies find that a commercial option, complete with setup and ongoing support, is the best choice. With this option, your company will have an optimized solution, and one that provides the best value. 

January 7, 2015

get your employees to track their timeAfter months of research, countless hours considering the possibilities, late nights planning the best implementation and more pots of coffee than you can remember, you finally have your new time-tracking software installed. Only then do you realize you have an entirely new problem: how do you get your employees to actually use it?

It's said that old habits die hard, and employees not tracking their time is one of the hardest of all. If you find yourself in this situation, how can you get your employees to track their time? Let's look at three ways. The first will be the proverbial carrot, the second will be the stick and the third will be a combination of both.

Explain Why It's Important

"Time tracking is a subject that causes many a manager's eyes to roll," says Kelly Totten, Accounting Consultant & Virtual CFO for Creative Service Firms. "The concern is understandable.  Most of us have experienced the negative consequences that occur when bad time tracking practices are employed."

An important step in overcoming this understandable attitude is to thoroughly explain why it's so important. Ms. Totten goes on to explain that accurate time-tacking helps keep projects on budget, helps you to understand the value of work-in-progress and more accurately estimate future projects. The end result? Your company is healthier, more profitable and able to provide better pay and job security to your employees. So explain all of this to your employees so they aren’t in the dark about why this is important.

There are also really clever incentives you can offer your employees to drive home the point of how important tracking their time is. Consider Midwestern ad agency Colle + McVoy; they took the worst timesheet slackers in the office, gave them a photo shoot with the opportunity to say why they track their time in the office, and then blew the photos up into posters, tacked the quotes on top, and hung them all around the office. Phrases like, “I believe in two things: doing my timesheet every day and Dungeons & Dragons,” or “Don’t hate me ‘cause I’m billable” were displayed for all in need of a little encouragement to see.

If you’re sensing that your employees need something slightly more in-their-face than friendly encouragement, you could take a page from Razorfish’s attempts to get all of their employees to track their time:

“Razorfish had the right idea a couple of years ago when it shamed timesheet slackers by posting their photos in the building lobby with straightforward lines like, ’I haven't done my timesheet in three weeks.’"

It was harsh, but it lit the flame under the feet of the more wayward employees and massively helped out the accounting department in the long run.

Do It or You Don’t Get Paid

On the "stick" side of the equation is your right to stand up for what you know is in the best interest of your company. If your company has already spent the time and money investing in a time-tracking system, and you're doing this so you can improve the health and profitability of the company, you have every right to require employees to track their time.

Unfortunately, making this transition isn't easy. There's always the possibility that some employees will never cooperate, or will only do so reluctantly.

So what do you do? Make it clear upfront that if they do not turn in their timesheet, their pay cannot be calculated and their paycheck will be delayed. Money is a powerful incentive for everyone.

Move to Hourly Employees

Moving your employees to hourly pay, rather than salary, is one of the best ways to ensure everyone tracks their time. This is also the "carrot and stick" motivation.

All too often, both employer and employee enter a salaried arrangement with unrealistic expectations. For the employee, it's easy to look at a salaried position as a way to get paid the same amount regardless of how much or how little (with the emphasis on little) work is done. Come in late? Get paid the same. Leave early? Still get paid the same. The reality is often quite different.

"At another job, I was told that being on salary meant that 'if we close the office early, you’ll still get paid,'" writes April Dykman, for Get Rich Slowly. "But we closed the office maybe two or three afternoons out of the year, and there were many, many events that required 8+ hour days. Once I put in a 22-hour day for a particularly big event."

Many times, the reverse is also true. Employers may look at salaried employees as a way of getting extra work without paying overtime. Again, the reality doesn't always match the perception. Especially if an employer abuses the situation, he/she may find that, salaried or not, the employees simply aren't delivering the equivalent of what they're being paid.

If timesheet compliance is an issue, moving employees to an hourly position often solves the problem as everyone wants to make sure their overtime is calculated correctly.

Use a System of Rewards

More and more often we’re seeing companies use the rewards system, finding that it encourages an environment of openness and honesty while also pushing employees to do what needs to be done.

JWT Brazil made headlines for using this very method of ”encouraging” their employees to fill out their timesheets. The tagline was simple: “Do your timesheet and we’ll give you free beer (and soda, too!)”. How did they manage to implement this?

They constructed a vending machine in the office connected to their time tracking software. If an employee had successfully filled out his timesheet and submitted it on time (by end of day Friday of each week), then the machine would unlock and a party would immediately commence.

Okay, so maybe they used a mixture of a rewards system along with a shameless ploy with free alcohol, but it worked. According to the executives at JWT, "We know filling out timesheets is mandatory, but it can also be fun."

Without a doubt, getting your employees to track their time can be a challenge, especially if it is a new process for your company. Use these methods however, and you can help your personnel make the transition and set up your company for future growth and profitability.

January 5, 2015

If you've been keeping up with the Journyx blog then you've probably noticed a trend in our Monday Link-ups: we're intermittently running through our series of Dynamics-focused 'Link-Ups' and we're about at the end of the line with NAV. So if you're an end-user or an implementation specialist, you're in luck with this heavy-weight list of Dynamics NAV-related blogs, articles, social media groups and more!

  1. microsoft dynamics nav integration specialistMicrosoft Dynamics NAV Test Drive - just diving into the NAV product, community, and what it's all about? This video, while it is from 2013, goes through a great overview of the NAV product as it's best used.
  2. NAV ERP Apps for iPhone + Android - in case you were on the fence about NAV, this might sway your decision a little. As of September 2014, you can download NAV to your iPhone, Android or tablet and continue working on-the-go.
  3. Confessions of a NAV Consultant - this blog covers a wide range of questions, problems, and related thoughts and not only offers a prospecting user insight into the vast world of NAV but also provides great info for the end user as well.
  4. Dynamics NAV Forum - this one is kind of an obvious choice but a necessary one. The Dynamics NAV forum is a hub of end users, implementation specialists and consultants alike; here you can get your questions answered or even find that one of your questions was already asked and answered by another user. 
  5. The use and implementation of NAV can get pretty hairy so it's absolutely paramount that you make the best of the communities and support provided.
  6. NAVUG - Dynamics NAV User Group is a place where you can meet, engage with and get information from other specialists, end users and Microsoft Dynamics employees themselves. They meet in most major cities across the United States so you're never too far from the nearest group meeting.

Still want more info? Check out these social media groups and get involved!

January 5, 2015

$500 Offered For Best Essay on the Topic of “Invest Your Time Wisely”

AUSTIN, TEXAS (January 5, 2015) -- Journyx today announces the Spring 2015 Journyx Scholarship: Invest Your Time Wisely. To enter, students currently enrolled as a graduate or undergraduate student at a university in the United States are to write a 600 word essay. The winner will receive $500 towards tuition reimbursement.

Entrants are asked to answer the following questions in their essay:

  1. What does it mean to you to invest your time wisely?
  2. What is a scenario where someone would be demonstrating investing their time wisely?
  3. As a society, how can we better emphasize the importance of valuing our time?

The scholarship commences at 12:01 am CST on Monday, January 5, 2015 and ends at 5:00pm CST on Wednesday, July 1, 2015. No entries received after 5:00 pm CST on July 1, 2015 will be considered. Complete entry information as well as contest rules can be found at this link.

“This is our third year to host this scholarship and we’ve been very impressed with the quality of entries in years’ past,” said Curt Finch, CEO of Journyx. “Our goal is to get people thinking about the quality of how they’re spending their time and how we might make better use of our time – after all, time is all we have.”

About Journyx, Inc.

Journyx is not your average software company. We strive to be relentlessly creative and to build tools that help you spend your time on things that matter. After all, time is all we have. Founded in 1996, Journyx offers customers two solutions to reach the highest levels of profitability: Journyx – project, time and expense tracking software – and Journyx PX – resource management software that provides work and financial forecasting for a complete picture of project and budget status, employee time and availability. Journyx has thousands of customers worldwide, including Crate&Barrel, Schlumberger, BP, Big Brothers Big Sisters, Callaway Golf, Honeywell and many others. For more information, visit

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December 29, 2014

APPLICANTS MUST BE OVER 18 YEARS OLD TO ENTER. Participation constitutes entrant's full and unconditional agreement to and acceptance of these Official Rules and the decision of Journyx. The Spring 2015 Journyx Scholarship: Invest Your Time Wisely ("Contest") commences at 12:01 am CST on Monday, January 5, 2015 and ends at 5:00pm CST on Wednesday, July 1, 2015. No entries received after 5:00 pm CST on July 1, 2015 will be considered, unless the closing date is extended as provided in the "How to Enter" section. Contest is sponsored and run by Journyx, Inc. at Journyx, Inc., 7600 Burnet Road, Suite 300, Austin, Texas 78757 ("Sponsor").

Program Overview

Journyx (, based in Austin, Texas, is web-based, enterprise time and expense tracking software. The Contest is designed to inspire creativity in how to use our time wisely.

(1) Eligibility: The Contest is offered to any person of any nationality, older than 18 years of age as of the date of entry, who is a resident of the United States. Entrants must be enrolled as a full-time student at a university in the United States. Employees, independent contractors, officers, and directors of Sponsor, its affiliates, subsidiaries, advertising, promotion and fulfillment agencies, and legal advisors, and the immediate family members and persons living in the same household of such persons, are not eligible to participate in the Contest. Void where prohibited by law.

(2) How to Enter: Entrants are asked to answer the following questions in the form of an essay:


  1. What does it mean to you to invest your time wisely?
  2. What is a scenario where someone would be demonstrating investing their time wisely?
  3. As a society, how can we better emphasize the importance of valuing our time?


Only one post may be submitted per entrant. Posts must not be more than 600 words in length. Journyx will not return posts or any collateral materials that might be submitted by contestants. Entrants must submit the following application materials along with the required post by 5 p.m. CST on July 1, 2015: (i) an official academic transcript which must contain entrant's fall 2014 semester grades for the academic year in progress, and (ii) a copy of entrant's resume that includes e-mail address, campus address and phone number, student ID number, permanent address and phone number, major and expected graduation date. To be eligible, all application materials must be received by email to or by mail to Journyx Scholarship Program, 7600 Burnet Road, Suite 300, Austin, TX, 78757, by 5:00pm CDT on July 1, 2015. If, in the opinion of the judges, no entry deserving of the prize is received by the aforesaid date, the Sponsor reserves the right to extend the contest for six (6) months.


Entrant must be the sole author of entry. Use of images and works in the public domain may be incorporated into entries. However, materials which infringe on the rights of any third-party may not be used. Sponsor is not responsible for late, lost, spam-filtered, stolen, delayed, damaged, misdirected, incomplete, illegible, or unintelligible entries. Incomplete or illegible entries are not eligible and are considered void. All submissions become property of the Sponsor and may be reused in whole or in part by the Sponsor in its sole discretion.


(3) Prizes: One (1) scholarship winner will be chosen to win a one-time award of $500 towards tuition reimbursement. This reimbursement will be mailed directly to the college or university and will be credited to the winner's tuition. The winner's name and essay entry will be posted at the site on the Journyx blog and in a press release distributed to the media. All federal, provincial, state and/or local taxes on prizes are solely the responsibility of the winner. Odds of winning depend upon the number of entries received. No alternative prize, or other substitution, is permitted except by Sponsor in the event of prize unavailability. Prize is nontransferable.

(4) Winner: The winner will be selected by the end of July 2015. A panel of judges will evaluate all eligible entries based on the following criteria: creativity of approach and applicability of information for a business environment. The judges will select, at their discretion, which of the selected entries will be featured on the Journyx Blog and in a press release. In the event of a tie, the winner will be chosen based on the objective opinion of the judges. All decisions by the judges are final and binding. Sponsor reserves the right to disqualify any entry which is, in the judging panel's discretion, inappropriate, offensive, or demeaning to Sponsor's reputation or goodwill. The winner will be notified by either e-mail, phone or regular mail by July 30, 2015, and shall be required to complete an affidavit or declaration of eligibility/liability-publicity release which must be signed and returned so that it is received within 10 days of the date printed on the prize notification, or the next highest score entrant will be awarded the respective prize. The winner must provide proof of identity. Failure to comply may result in forfeiture of all rights to prize. The name of the winner will be posted by July 30, 2015, on the Journyx blog. The sponsor is not responsible for and shall not be liable for late, lost, misdirected, or unsuccessful efforts to notify winners. If a prize or prize notification letter or e-mail is returned as undeliverable, prize may be forfeited and an alternate winner will be awarded. Accepting and/or using prize constitutes permission of the Sponsor (except where prohibited by law) to use the winner's name, entry, hometown (including state) and/or likeness (except where prohibited) for promotional, commercial, and publicity purposes without further compensation.

(5) General Terms and Conditions: By participating, entrants agree that Sponsor, its shareholders, agents and representatives, affiliates, subsidiaries, advertising, promotion and fulfillment agencies, and legal advisors are not responsible or liable for, and shall be released from any liability for: (i) telephone, electronic, hardware or software program, network, Internet, or computer malfunctions, failures, or difficulties of any kind; (ii) any condition caused by events beyond the control of Sponsor that may cause the Contest to be disrupted or corrupted; (iii) any printing or typographical errors in any materials associated with the Contest; (iv) any and all losses, damages, rights, claims and actions of any kind in connection with or resulting from participation in the Contest, acceptance, possession, or use of any prize, including without limitation, personal injury, death, and property damage, and claims based on publicity rights, defamation, or invasion of privacy. Sponsor reserves the right, in its sole discretion, to suspend or cancel Contest at any time if a computer virus, bug, or other technical problem corrupts the administration, security, or proper conduct of the Contest. All issues and questions concerning the construction, validity, interpretation and enforceability of these Official Rules, or the rights and obligations of participant and Sponsor in connection with the Contest, shall be governed by, and construed in accordance with the laws of the State of Texas, without giving effect to any choice of law or conflict of law rules or provisions (whether of the State of Texas or any other jurisdiction), that would cause the application of the laws of any jurisdiction other than the State of Texas.

(6) Winner List/Official Rules: A copy of these official rules can be obtained through the following website: or by sending an email request to or by mail to Journyx, Inc., 7600 Burnet Road, Suite 300, Austin, TX 78757. 

December 29, 2014

SPRING 2015 JOURNYX SCHOLARSHIP: Invest Your Time Wisely

The Journyx Scholarship Program for 2015 is open to students currently enrolled as a graduate or undergraduate student at a university in the United States.

Entrants are asked to answer the following questions in a 600 word essay:

What does it mean to you to invest your time wisely?

What is a scenario where someone would be demonstrating investing their time wisely?

As a society, how can we better emphasize the importance of valuing our time?

The winner will receive $500 towards tuition reimbursement.

The scholarship commences at 12:01 am CST on Monday, January 5, 2015 and ends at 5:00pm CST on Wednesday, July 1, 2015.

Full Scholarship Rules