W Squared Takes Control of Time and Expenses Using Journyx for Dynamics GP
W Squared provides business process outsourcing solutions including finance and accounting, technology, human resources and payroll, healthcare implementation, procurement and laboratory systems. Integrated as a comprehensive suite of services, W Squared enables clients to focus on their core competencies while providing the systems, personnel and processes to enhance the client’s potential for future success. W Squared offers an affordable solution for companies that desire a more sophisticated corporate back-office support system that will scale alongside the expansion of their operations.
W Squared trusts Microsoft Dynamics GP for accounting and ADP for payroll, but needed a time tracking system that not only integrated with Dynamics GP and ADP, but also allowed W Squared to make customizations for some rather complex business processes. They found the perfect solution with Journyx.
The Search for the Right Solution
Prior to Journyx, W Squared used Deltek for time tracking but found that employees had way too much freedom in the system to, for example, mark regular hours as overtime, add receipts to six-month-old expense reports and the like. Deltek did not provide for enough control over critical business processes.
As W Squared began their hunt for a new time tracking solution, they determined they needed a system that captures payroll as well as project data.
“We needed time tracking data to be used for billing clients, and also wanted this information to show which projects are profitable and which aren’t,” said Moreen Logsdon, Vice President of Enterprise Business Solutions for W Squared. “We knew that customization around complex business processes would be necessary, since the integration with each business system requires unique rules. Journyx was able to make some major customizations to their system to meet our needs.”
Many of W Squared’s clients are high-profile healthcare clients with nurses and physicians working at offsite locations. These healthcare professionals enter their time into Journyx where the data goes through a multi-level approval process to ensure accuracy of the data which is then used for billing.
A final requirement of W Squared’s was that Journyx be rolled out to a large team of 800 employees very quickly with little time for training.
“Journyx worked hard to get our team up and running quickly,” said Logsdon. “The employees were able to learn the system in a short time as it’s very intuitive. It was an easy transition for us.”
A Complete Package Solution
The primary benefit for W Squared with Journyx is simplification of processes. “Our goal is to continue to streamline our systems and improve our efficiency. Since Journyx is easy for new users to learn and simple for one person to maintain, it helps us accomplish these goals.”
W Squared plans to continue rolling out Journyx to more internal groups, as well as offering it as part of their comprehensive solution to clients, coupled with Microsoft Dynamics GP and ADP. The trio of these systems offers a complete and unbeatable solution to W Squared clients.